Purchasing Manager

Company Overview:

eJam is a leading consumer products brand incubator and holding company, specializing in direct-to-consumer e-commerce, third-party marketplaces, and retail distribution channels. We are committed to innovation, building brands and products that people love, and driving exceptional performance across multiple markets.

Position Summary:

The Purchasing Manager will manage the procurement of goods and services from suppliers who are located in North & South America today, ensuring alignment with company goals and operational efficiency. This role requires a detail-oriented professional who excels at vendor management, cost optimization, and collaboration with cross-functional teams to meet demand planning and quality standards. This is an individual contributor role that reports to the Director of Supply Chain.

This role is fully remote but requires availability during U.S. time zones to ensure seamless collaboration with the team.

What Your Day Will Look Like:

• Collaborating with Suppliers: Engage in daily communication with vendors to confirm purchase orders, ensure timely deliveries, and address any issues related to shipments or production schedules.
• Analyzing Inventory Needs: Review inventory levels, monitor demand planning data, and initiate reorders to maintain optimal stock levels across distribution channels.
• Negotiating Deals: Work with suppliers to negotiate pricing, payment terms, and delivery schedules that align with company goals for cost efficiency and operational timeliness.
• Processing Purchase Orders: Create, review, and submit purchase orders using the company’s procurement system, ensuring accuracy in product specifications, quantities, and delivery timelines.
• Tracking Shipments: Monitor the status of shipments, ensuring on-time delivery and flagging delays for proactive resolution.
• Cross-Departmental Coordination: Collaborate with the Product Development, Quality Control, and Supply Chain teams to align procurement activities with product launches and operational goals.
• Problem Solving: Address supplier issues, such as product defects or order discrepancies, by working closely with the Quality Control team to maintain product standards.
• Continuous Improvement: Evaluate procurement processes and suggest optimizations to streamline workflows, reduce costs, and improve supplier relationships.

Key Responsibilities:

• Procurement Management
• Research and evaluate potential new suppliers in North America based on quality, price, and delivery capabilities.
• Conduct product ordering in collaboration with internal teams to meet inventory requirements and optimize supply chain efficiency.
• Prepare purchase orders and ensure timely delivery of goods/services.
• Maintain accurate records of purchases, pricing, and inventory.
• Identify opportunities for cost savings and process improvements.
• Vendor Relations
• Manage relationships with manufacturing and supply partners to ensure compliance with contractual agreements and performance standards.
• Negotiate contracts, terms, and pricing with new and existing vendors.
• Develop and implement procurement strategies to optimize costs and efficiency
• Monitor supplier performance and ensure compliance with company standards and policies.
• Collaboration
• Work closely with the Product Development, Demand Planning, and Quality Control teams to align purchasing activities with market needs and product specifications.
• Participate in cross-departmental meetings to refine procurement strategies and ensure seamless execution.
• Process Improvement
• Develop and maintain comprehensive knowledge of assigned products to identify opportunities for procurement optimization.
• Assist in the refinement of purchasing guidelines and workflows to enhance operational effectiveness.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred.
• Minimum of 5 years of purchasing or procurement experience, preferably in eCommerce or consumer goods.
• Proven experience in vendor management, cost negotiations, and supply chain optimization.
• Strong analytical, written, and verbal communication skills. 
• Capable of communicating with North America Vendors on the phone daily when needed.
• Ability to manage multiple projects in a fast-paced environment and prioritize work effectively.
• Proficiency in relevant software tools for procurement and inventory management.
• Detail-oriented with a proactive and results-driven mindset.
• Bilingual (English and Spanish) both written and verbal is preferred
• Ability to work under pressure and meet tight deadlines.

Key Performance Indicators (KPIs):

• Achieve 10% cost savings annually through vendor negotiations and process optimization.
• Maintain 98% on-time delivery from suppliers.
• Ensure zero stockouts for key product lines by aligning procurement with demand planning.
• Develop and onboard at least two new suppliers per quarter to diversify sourcing channels.

Cultural Alignment:

• Collaboration: Work seamlessly with internal teams and suppliers to achieve shared objectives.
• Efficiency: Constantly seek opportunities to streamline procurement processes.
• Accountability: Take ownership of procurement outcomes and drive results that align with company goals.
• Innovation: Identify and implement innovative approaches to enhance purchasing efficiency and cost savings.

Salary: $2,500 - $3,000 / month

Benefits

• Fully Remote
• PTO Plan
• Observed Local Holidays