Operations Assistant

Position Overview:

Sparks is looking for an Operations Assistant to manage administrative tasks for the Operations department. This role also assists in the day to day functioning of our Philadelphia office by coordinating cleaning requests, the office lunch program, in addition to company committee responsibilities.

Responsibilities:

• Liaison between Sparks and Vendors
• Managing invoicing
• Scheduling service calls
• Manage cleaning requests
• Direct repairs/maintenance requests to appropriate shop or vendor contact
• Provide assistance to project managers by conducting research on vendors/products and comparing competitive rates
• Shop payroll to be completed every Monday EOD
• Purchasing coverage during purchasing manager absences this includes 
• Organize and/or hold safety talks with the Shop
• Manage First Aid supply inventory through STAT First Aid
• Fire Captain Admin duties:

• Work closely with Safety Manager to update the Fire Captains Rosters
• Assist in hosting and taking meeting minutes for quarterly meetings
• Send updates to Fire Captain committee members when needed
• Provide assistance to Safety Manager to organize planned fire drills

• Take meeting minutes for Green Team and upload to Egnyte and handle any action items resulting from meeting discussions
• Manage work lunch program by processing credit cards and adding new member and assist with Wednesday lunch setup
• Manage Sparks Gym email and reservation requests
• Organize shop training programs with HR and IT
• Manage installation of (3) security doors inside the building and installation of ballistic glass in executive entrance

Qualifications:

• Excel skills
• Notable critical thinking abilities
• Strong communication skills, and excellent writing capabilities
• Ability to learn new software and applications to perform duties successfully
• Thrives in fast-pace environment

Company Overview:

Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world. 

We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so. 

Think you’ve got what it takes to hang with us?

We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people.  Yes, we work hard. But we also make it a point to have fun.  And we find our people work that much harder when work doesn’t feel so much like, well, work.  If you share our mindset, we should chat.

We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life.  And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.

Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.