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Executive Assistant

extra holidays - extra parental leave

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

3-5 years of executive assistant experience, Excellent organizational and time management skills, Familiarity with AI tools and software, Proficiency in Microsoft Office Suite.

Key responsabilities:

Provide comprehensive administrative support to executives
Manage communication between executives and stakeholders

Outsourcey Hrtech: Human Resources + Technology Scaleup https://www.outsourcey.com/

51 - 200 Employees

See more Outsourcey offers

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role. Excellent organizational and time management skills. Familiarity in associated AI tools and software
Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Core responsibilities:

Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and organizing travel arrangements. Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Manage and prioritize email correspondence and phone calls. Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from executive meetings. Ensure meetings are well-organized and run smoothly. Document Management: Draft, proofread, and edit documents, reports, and presentations. Maintain and organize confidential files and records. Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and ensure timely completion of tasks. Research: Conduct research and compile information for reports, presentations, and decision-making purposes. AI Optimization: Research and identify the best AI tools and software to improve efficiency and modernize work processes, recommend and implement new technologies to enhance productivity, and train team members on their use.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!