Senior Procurement Specialist

Location: UK or Ireland - 100% Remote

The role:

Reporting to the Snr. Director of Global Procurement, the successful candidate will play a key role in supporting and ensuring the success of the new Procurement function and operation of the Procure2Pay platform in Armis. 

This is an opportunity for a competent team-player, to support and engage Business stakeholders who have a need to work with the procurement function and raise Purchase Requisitions. 

The successful candidate will be commercially oriented with extensive experience working with Procure2Pay platforms and ERP systems.  In addition, they will be experienced at working with multiple stakeholders in a business-facing role, and have the ability to negotiate and influence on supplier cost improvements.

What you will do:

• Responsible for daily procurement activities. A hands-on overachiever that understands and performs daily tactical and strategic procurement activities as necessary.
• Be the initial procurement interface with Armis stakeholders, working to assist teams on the correct raising of requests for the purchase of goods and services.
• Responsible for negotiating midsize value vendor contracts of varying complexity across multiple categories and meeting internal client objectives, while achieving maximum overall cost efficiencies for Armis. 
• Identify cost reduction opportunities and conduct competitive bids with internal vendor service end users.
• Assist the Accounts Payable, Accounting and Finance teams in addressing invoice discrepancies.
• Schedule and lead vendor meetings for the review of sourcing activities/renewals as required and consistently take independent business decisions, except in unusually complex business instances.
• Leads vendor negotiations for goods and services including software license, professional services agreements, and hardware, drafting SOWs with the relevant stakeholder teams. 
• Offer guidance and support to Armis internal stakeholders and vendors during the procurement process.
• Review and monitor purchase requisitions, ensuring the correct documentation and approvals are in place.
• Approve vendors set up requests and monitor the onboarding of new vendors.
• Provides frequent procurement reporting as needed to management.
• Has a visible presence across the Business and consistently builds credibility and strong relationships as a representative of Procurement with key stakeholders, including legal, security, and functional partners. 
• Ensures a robust Procurement process is in place for all contracted goods and services, identifying and meeting all regulatory and quality standards. Ensuring compliance with all Procurement policies.
• Gives internal training and ongoing Procure2Pay system assistance to users.
• Able to effectively prioritize and execute tasks within assigned deadlines.
• Supports internal and external audits as needed, by providing requested contract information and other data.

What we expect:

• Minimum of 6 years’ experience as a Procurement Specialist/Senior Buyer (indirect procurement) working daily with a variety of Procure2Pay systems, ideally within an IT company across technology and service related spend areas. 
• Excellent technical knowledge of a variety of Procure2Pay systems.
• Excellent planning and vendor agreements/contract management experience.
• Microsoft Office Suite, notably Excel and PowerPoint, proficiency.
• Excellent interpersonal, negotiation and communications skills.
• A strong work ethic and a can-do attitude.
• Demonstrated ability to analyze, organize, report data and to prioritize and problem solve.
• Fluency in English is mandatory.
• Experience working with senior internal stakeholders and with Legal and Security teams in vendor selection, commercial and contract negotiation processes.
• Candidates should have demonstrable ability and experience in drafting, negotiating, and closing all types of procurement related contracts.
• Experience in driving compliance to Procurement policy.
• Experience in working with key internal stakeholders across functions to negotiate effective vendor deals; notably in Marketing, Engineering and R&D, IT, Sales and Revenue Generation and Appliances/Supply Chain.
• Demonstrated ability to prioritize tasks, handle interruptions, and perform multiple tasks simultaneously to successfully meet weekly goals.
• Extensive experience of working with vendors to assure an optimum combination of price, quality and lead time is obtained on all items/services being purchased. This includes negotiation of pricing, delivery and payment terms and identifying commercially disadvantageous clauses in contracts and agreements.
• Experience of generating, analyzing, and presenting Procure2Pay system reports to track updates on status of procurement requisitions, orders and other Procurement/Finance data as needed.

The Ideal Candidate Will be Able to Demonstrate the Following Skills and Experience

• Have in-depth knowledge of end-to-end tendering processes and be able to streamline buying processes.
• Can work cross-functionally and demonstrates strong commercial, strategic thinking, and negotiation skills, responding to vendor inquiries, resolving potential sensitivities, and training internal business partners.
• Proficient in Microsoft Excel (vlookups, Pivot tables and other formulas). 
• Strong experience with Procure2Pay systems and familiarity with technical aspects of the system, including troubleshooting/enhancing current functionalities. 
• Experience and knowledge of best practice around core financial and procurement processes.
• Global procurement experience.

Technical Skills/Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain/Purchasing Management, or related field.
• Extensive exposure to Procure2Pay and Accounts Payable systems.

We know there is a lot to consider when applying for a new job, and quite often job descriptions provide a lot of detail for candidates… but here at Armis, we strongly encourage you to try to avoid the ​​confidence gap​.​​ We don’t expect you to meet each of the listed requirements perfectly to be considered for any of our roles.