Position Overview:
Project management scope involves all aspects of architectural design, engineering, fabrication, and installation. This individual is responsible for ensuring the successful completion of various projects in terms of quality, accuracy, timeliness, and budget adherence.
Responsibilities:
- Interact and communicate effectively with customers through various forms of communication regarding the details of their events and exhibit requirements
- Interact, communicate, and work effectively with various internal departments, from operations to sales to accomplish goals
- Interact and communicate effectively with vendors through various forms of communication regarding the details of events and exhibit requirements and to accomplish goals
- Collaborate closely with the internal sales team such as Account Executives and Account Management Team
- Author various types of project management paperwork to complete projects such as estimates, labor projections, show services estimations, shop labor schedules, research 3rd party vendors, show site I&D packets etc.
- Follow each job through proposal, design, contract, production, graphics, service requirements, transportation and invoicing and updating all departments involved with the projects of updates/status
- Manage vendor payment including submitting invoices for payment
- Manage inventory for assigned clients
- Manage cost to revenue ratios to achieve financial goals
- Input data into company databases for the purpose of tracking all job detail for proposed and sold jobs
- Communicate schedule conflicts with appropriate parties effectively and timely
- Research and provide detailed information on 3rd party vendors
- Possess and maintain knowledge of the market for new materials, suppliers and techniques
- Interact effectively with show site Installation and dismantle labor teams
- Possess and maintain working knowledge of various building materials such as wood, plastics, fabric, electrical, metal, Octanorm, and lighting
- Create shipping manifest inbound documents for assigned projects
- Schedule and lead various production-related meetings
- Travel to show site for supervision of assets and customer onsite
- Other duties as assigned
Qualifications:
- Bachelor’s degree or similar equivalent experience
- A minimum of five (5) years of experience managing custom fabrication from idea inception to completion and implementation – industry open not specific to our industry
- Extensive experience in the tradeshow and exhibit industry
- Comprehensive knowledge of planning systems, scheduling techniques, process management, workflow and team coordination/negotiation/conflict management.
- Proficient in project pricing, purchasing and vendor negotiations
- Strong written, verbal and interpersonal communication skills
- Ability to work with diverse personalities in sales, design, engineering, production, distribution and construction while managing costs, time requirements, and customer expectations
- Ability to read blueprints and a working knowledge of architectural millwork
- Excellent time management skills and ability to multi-task and manage multiple projects with varying deadlines
- Ability to clearly and effectively communicate with clients, vendors and colleagues
- Highly skilled in critical thinking and problem solving
- Proficient with Microsoft Office and Google Suite
- Willingness/Capability to travel for site installations required (approx. 10% of time)
Preferred Skills:
- PMP certification or similar coursework preferred
- Strong attention to detail, a positive attitude, and a team player
- Ability to operate within a fast-paced environment
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
