Office Administrator and Local Executive Assistant

Job Description

Job Title: Office Administrator and Local Executive Assistant

Location: Faridabad, India

Join Us!

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!

The Office Administrator and Local Executive Assistant will work closely with General Manager (with a direct reporting to this position), Management Team to provide administrative and operational support. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and to coordinate and manage executive scheduling, planning and organize meetings and travel. The Office Administrator will be a member of Linxon location Management Team as well as POSH committee and will contribute towards the effective operation and facility management. This role is to perform a variety of administrative tasks and duties include providing support to entire business team, in daily office needs and managing our company’s general administrative activities.

This role also requires supporting multiple activities including support to new recruits/transferred employees in finding accommodation & school, arranging local transportation etc, handling day-to-day local employees’ issues related to administration, arranging team meeting/outings with all local support, coordination for medical check-ups/emergency, managing expenses, documentation collection etc. The office administrator ensures smooth running of our company’s offices and contributes to driving sustainable growth.

What will you do? /Key Responsibilities:

• Assisting and reporting to the General Manager.
• Manage calendar, travel/visa arrangements, appointments etc. for the General Manager and management team.
• Validate expense reports ensuring accuracy and compliance to corporate policies, procedures, and code of ethics.
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Ensure operation of Infrastructure equipment by coordinating with various service providers for preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
• Contribute to team effort by accomplishing related results as needed.
• Coordinate office procedures and resolve administrative issues.
• Office and Facility management.
• Develop and update administrative systems to make them more efficient.
• Assist colleagues whenever necessary
• Greet and assist overseas/local visitors to the office.

Experience, Education and other Required:

• Bachelors in commerce/science/business administration with 6-7 years of experience in the field or in a related area
• Ability to handle confidential information with discretion
• Having exposure in Oracle, concur and Workday tool etc.
• Knowledge of office management systems and procedures
• Excellent time management skills, ability to multi-task and prioritize work with proactive approach and new ideas.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills with strong organizational and planning skills
• Excellent knowledge of MS Office and program management software (PowerPoint, Excel, Word, etc.)

What we offer:

In return, we offer a wide range of rewards and benefits,

• 20 days Privilege Leave, 13 days Emergency leave and 14 Public holidays per year
• Medical Insurance, Life Insurance and Career Progression
• We also have a brilliant smarter working policy, too. That means many of folks are able to either work from home or as part of our hybrid model.
• When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

About Linxon

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

To know more about the Linxon please click on the link below.

Building the infrastructure to power the world - we are Linxon! - YouTube

Worker Type

Job Type

At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.