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Virtual Assistant for a Coaching Company in Australia (Home Based Part Time)

Remote:

Full Remote

Contract:

Part time

Work from:

Australia

Offer summary

Qualifications:

Experience in podcast outreach and management., Strong research and communication skills., Proficient in Google Drive and basic editing tools., Background in event coordination is preferred..

Key responsabilities:

Research and secure podcast guest spots.
Coordinate speaking and partnership opportunities.

Virtual Coworker Scaleup https://virtualcoworker.com/

201 - 500 Employees

See more Virtual Coworker offers

Job description

Podcast Outreach (30% of role) Goal: Helping our CEO extend her visibility as an expert in the field by securing podcast guest spots on Australian and International Podcasts
• Research and identify relevant podcasts on topics that align with our mission
• Initiate cold outreach to all podcasts to secure guest speaking spots
• Handle all communication with podcast hosts and event organizers, manage responses and booking requirements
• Coordinate all scheduling (and travel arrangements if needed), maintaining an organized calendar of all appearances and events
• Prepare briefing materials for the CEO to support her appearances
• Track and follow up on further opportunities and collaborations

Speaking & Partnership Development (20% of role) Goal: Securing speaking and collaboration opportunities and partnerships women’s events and conferences that align with our mission for our CEO.
• Identify speaking opportunities and relevant events
• List our CEO on various speaker platforms to increase visibility and secure more opportunities.
• Initiate cold outreach to potential events and partners to secure guest speaking spots
• Handle all communication with event organizers, manage responses and booking requirements • Coordinate all details (including travel arrangements where needed)
• Prepare speaking engagement notes and materials
• Track and report on opportunity pipeline

Podcast Guest Management (30% of role) Goal: Secure quality female guests for our new podcast (launching Jan 2025) to be interviewed on topics that align with our mission.
• Research and identify potential podcast guests that align with our mission (example topics will be provided)
• Initiate cold outreach and build relationships with potential guests
• Manage guest scheduling and calendar coordination
• Handle all guest documentation including contracts and releases
• Collect and organize guest materials (bios, images, etc.)
• Prepare comprehensive interview materials and episode notes ready for the CEO to interview the guests
• Maintain organized guest database and follow-up systems
• Coordinate with Marketing Team on episode promotion, supplying the materials they need to promote each episode

Affiliate Partnership Development & Management (10%) Goal: Secure affiliate partnerships to help drive additional podcast revenue (advertised on our podcast).
• Research and evaluate affiliate partnership opportunities with aligned product and services
• Initiate cold outreach to potential affiliates to secure affiliate partnerships
• Maintain a database and shared drive (using Google Drive) of all related digital assets, graphics, notes and materials associated with the partnerships.
• Conduct basic updates on affiliate website (using Systeme.io) and maintain all affiliate links, including tracking where they are being used.
• Track and report on opportunity pipeline

Optional: Podcast Production Support (10% of role) As our company is growing, there is also an opportunity to support podcast administration (for the right candidate).
• Basic podcast editing and post-production using Descript
• Upload and manage episode releases via Buzzsprout or similar platforms

• Prepare show notes and episode descriptions

• Ensure consistent episode delivery and publishing schedule

• Maintain podcast assets and documentation