Facilities Coordinator

Job Title 

Job Description

The Facilities Coordinator is the main point of contact for the facility, responsible for mail, supplies, coordination of complex maintenance work and general oversight of vendor work.

Primary Responsibilities

• Point of contact for assigned location with regards to urgent facilities issues.
• Orders and maintains inventory of supplies.
• Conducts preventative maintenance according to recommended guidelines.
• Conducts office moves and other site logistical needs.
• Makes off-site deliveries and pick-ups as needed.
• Collect and overnight all accounting documents where applicable.
• May perform light maintenance and adjustment of facilities, furniture, and fixtures.
• Responsible for ensuring the assigned location has a building evacuation plan; may assist in development and/or upkeep of emergency preparedness plans related to facilities. 
• Maintain fire safety systems, including fire extinguishers, smoke detectors, suppression systems and ensure office safety.
• Liaise with vendors and suppliers on behalf of the company.
• Keep Facilities Leadership apprised of status of the assigned location on a regular basis. 
• Perform mailroom services, mailing items via USPS and overnight UPS packages and documents, scanning packages, delivering mail, copier maintenance, paper deliveries, bill payment processing. Troubleshoot mail, copy, and other office machines when they are not working properly and contact Tech Support when necessary.
• Process invoices

Minimum Qualifications

Location

Additional Locations 

Employee Type

Job Functional Area 

Business Unit

At Kaplan, we recognize the importance of attracting and retaining top talent to drive our success in a competitive market. Our salary structure and compensation philosophy reflect the value we place on the experience, education, and skills that our employees bring to the organization, taking into consideration labor market trends and total rewards.  All positions with Kaplan are paid at least $15 per hour or $31,200 per year for full-time positions. Additionally, certain positions are bonus or commission-eligible.   And we have a comprehensive benefits package, learn more about our benefits here.

Diversity & Inclusion Statement:

Kaplan is committed to cultivating an inclusive workplace that values diversity, promotes equity, and integrates inclusivity into all aspects of our operations. We are an equal opportunity employer and all qualified applicants will receive consideration for employment regardless of age, race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, veteran status, nationality, or sex. We believe that diversity strengthens our organization, fuels innovation, and improves our ability to serve our students, customers, and communities. Learn more about our culture here.

Kaplan considers qualified applicants for employment even if applicants have an arrest or conviction in their background check records. Kaplan complies with related background check regulations, including but not limited to, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.  There are various positions where certain convictions may disqualify applicants, such as those positions requiring interaction with minors, financial records, or other sensitive and/or confidential information.