Executive Assistant (ZR_17968_JOB)

Job Highlights:

• Contract: Independent Contractor
• 40 hours per week
  
• Monday to Friday, 9AM to 6PM Melbourne, VIC
  
• Includes 1 hour unpaid break
• Schedule may shift with prior notice

Client Overview

Be part of an ambitious, growing company on the brink of international expansion. This dynamic business, led by a forward-thinking entrepreneur, is launching into the US market while developing innovative food products. With operations spanning from Australia to the United States, you’ll be at the forefront of exciting business growth and development.

Job Description

As an Executive Assistant, you’ll be instrumental in driving the success of a visionary entrepreneur during a critical expansion phase. This role combines high-level administrative support with financial management and strategic project assistance. You’ll be deeply involved in the US market entry, product launches, and streamlining of daily operations. This position is perfect for a seasoned professional who excels in a fast-paced environment, enjoys diverse responsibilities, and is eager to contribute to significant business growth.

Responsibilities

• Manage intricate scheduling and correspondence across international time zones
  
• Handle personal and business email integration, ensuring efficient communication flow
  
• Conduct comprehensive research for strategic initiatives, including new product launches and market entry strategies
  
• Assist with bookkeeping and personal financial organization, bridging business and personal financial management
  
• Support international travel logistics and visa application processes
  
• Aid in planning and executing the opening of a new US branch
  
• Perform high-level administrative tasks and oversee project management
  
• Adapt to evolving business needs and contribute to various growth initiatives as required
  

Requirements

• 3+ years of experience as an Executive Assistant or in a similar high-level support role
  
• Strong bookkeeping and financial management skills, with ability to handle complex financial tasks
  
• Exceptional organizational abilities and adept at managing multiple priorities
  
• Advanced proficiency in various software tools for scheduling, research, and financial management
  
• Excellent written and verbal communication skills, with ability to interact professionally at all levels
  
• Self-starter with strong decision-making capabilities and proactive problem-solving skills
  
• Solid understanding of international business operations and cross-cultural communication
  
• Ability to maintain strict confidentiality and exercise high-level discretion
  
• Willingness to grow responsibilities as the business expands internationally