Specialist_P2P & Invoice Processing_Pay Audit

About Lowe’s

Lowe’s Companies, Inc. (NYSE: LOW) is a FORTUNE® 50 home improvement company serving approximately 16 million customer transactions a week in the United States. With total fiscal year 2023 sales of more than $86 billion, Lowe’s operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Bengaluru, Lowe’s India develops innovative technology products and solutions and delivers business capabilities to provide the best omnichannel experience for Lowe’s customers. Lowe’s India employs over 4,200 associates across technology, analytics, merchandising, supply chain, marketing, finance and accounting, product management and shared services. Lowe’s India actively supports the communities it serves through programs focused on skill-building, sustainability and safe homes. For more information, visit, www.lowes.co.in.

About the Team

This team is responsible for overseeing various activities aimed at ensuring timely and accurate payments to Lowe’s carriers and associates. Their duties range from onboarding different types of vendors into our payment systems, to monitoring the accuracy of bills through vendor invoice and employee expense record audits for enterprise purposes. Additionally, they handle the creation of invoices in ERP for carriers without access to SSI/EDI payment systems, facilitating prompt payments.

Job Summary:

This team works specifically on Audits of all the invoices processed to ensure right amount is being paid to the right vendor for the expense and trade, for US. This role will be responsible to ensure 100% of invoices processed by invoice processing team are Audited before any payment goes out to the Vendor or Merchant who provides Lowes Services or Goods. They also ensure to stop any duplicates if processed in error and ensure the payment is stopped. This role will be responsible for monitoring vendor payment holds in PeopleSoft, works on the Vendor credit statements, and works on the check cancellation requests. They will ensure that all the assigned General Ledger accounts are reconciled after the month end to ensure there is no variance in the accounts and Ledger Balances are in place before any financial reporting happens.

Roles & Responsibilities:

Core Responsibilities:

• Performing a variety of moderately complex accounting tasks; may also take a lead position, responsible for providing direction to lower-level associates.
• Knowledge in relevant GAAP and SOX controls, and company policies and procedures.
• Responsible for auditing the invoices processed by invoice processing team and take necessary actions if required.
• Extensive experience and knowledge in Accounts payable process - PO and NON-PO invoices. 
• Should complete the assigned work accurately and in a timely manner.
• Responsible for researching suspect duplicates based on report; Conduct analysis and take action if needed.
• Responsible for maintaining and monitoring vendor payment holds in PeopleSoft.    
• Analyzing vendor accounts and collect credits from Vendors.
• Comparing vendor terms and Lowe’s terms recorded in system and update to best terms before releasing the payment.
• Responsible for reviewing the recycled invoices in PeopleSoft to determine validity of invoice and revise with additional information if needed.
• Responsible for follow up with GL team to trace cheques and requesting for stop payments.
• Reconciliate GL accounts based on variance research.
• Responsible for maintaining SOPs and process Manuals and intimate to the team lead for necessary amendments.
• Achieve the given targets and KPIs
• Active participation in all process related trainings and team meetings.
• Knowledge of accounting databases and tracking the regular activities.
• Ability to collaborate, manage client requests, and answer queries, track the FAQs regularly.
• Maintain Zero escalations.
• Support all system enhancement project.
• Work as a backup in absence of Sr. Specialist 
• Should complete the assigned work accurately and in a timely manner.
• Process A/P payments via ACH, Wire or Check and associated positive pay. Ensure payments are recorded and reconciled between bank, accounting, and invoice system daily.
• Support financial reviews and audits, including gathering documentation, information and prepare schedules as needed.
• Year-end 1099 review and preparation.
• Assist in training new team member - if any
• Responsible for maintaining SOPs and process Manuals and intimate to the team lead for necessary amendments.
• Achieve the given targets and KPIs and identifying and implementing the process improvement opportunities.

Years of Experience:

• A solid background of 5-7 years in retail accounting services which in-depth working knowledge on P2P cycle

Education Qualification & Certifications (optional)

Required Minimum Qualifications:

• Bachelor of Commerce (Accounting & Finance)

Skill Set Required

Primary Skills (must have)

• Experience in Retail Accounting, Invoice reconciliation, accounts payable, experience in addressing vendor and store inquiries concerning payment matters.
• Hands on experience on any ERP & Data warehouse, such as SAP, Oracle, Mainframe etc.
• Excellent communication (both oral & written)

Secondary Skills (desired)

• Proficiency in MS Tools

Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.