Receptionist with English for our office in Bucharest

Job Title:

Job Description

• Managing security procedures at the Bucharest office
• Managing the access control system and access cards for company spaces, when necessary
• Managing the necessary documentation to ensure proper operation of the company’s premises in terms of occupational health and safety (SSM) and fire safety (SU) (evacuation plans, fire extinguishers, PRAM checks)
• Archiving and managing documentation regarding periodic inspections carried out by the administration (fire detection, CCTV, HVAC, etc.)
• Recording visitors in the specific access control system
• Cooperating with the employer and/or designated workers, as necessary, to enable compliance with requirements set by labor inspectors and health inspectors
• Providing support services
• Managing incoming/outgoing correspondence through the document registry and directing it to the relevant departments
• Ensuring a high level of service delivery from suppliers (cleaning, security, climate control, transportation, courier services, etc.)
• Coordinating transport and delivery protocol activities
• Managing the company’s vehicle fleet
• Supervising inventory of materials
• Handling and responding to requests from other departments
• Actively participating in organizing internal and external events
• Participates in and manages interior design and expansion activities for the company’s spaces
• Managing company-related purchases
• Processing administrative/protocol expense reports

Candidate profile

• Work experience for more than 1 year  
• Strong communication skills, both written and verbal, time management         
• Proficient in  Microsoft Office            
• Demonstrated ability to multi-task, prioritize, and meet timelines on deliverable
• Self-starter, sense of urgency, and works well under pressure                      
• Strong attention to detail                       
• Sense of professionalism and ability to develop good relationships   

Working hours: Monday-Friday, 09:00-18:00
Location: Bucharest, Premium Plaza, ADMIN office
After 3 months, based on performance, there is the possibility to work from home 2 days per month.

Location:

Language Requirements:

Time Type:

If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents