This is a remote position.
Schedule: Full time - looking for 35 to 40 hours a week and they'll be working on the accounts daily. They will
likely start with 5 accounts, but will learn them one at a time to ensure they become experts in
each account.
US hours are great, but can be 5am - 2pm ET or something similar if earlier hours are preferred
instead of typical 9am - 5pm ET.
As a Senior Bookkeeper, you will manage client financial records with precision and detail using
Quickbooks Online. Your primary responsibilities will include ensuring the accurate classification of
income and expenses consistent with US GAAP accounting standards. You’ll report daily or
weekly to the internal team at JEA the status of the account and any information that needs to
be relayed to the client in order to maintain accurate financial records.
A critical aspect of your role will be overseeing timely and accurate monthly closings. By
adhering to structured processes for coding, recording, and reconciling transactions, you’ll
ensure that all financial activity is properly documented and reported within the appropriate
periods.
Additionally, you’ll handle vendor management, income tracking, and journaling payroll (wages,
taxes and benefits) into the financials, guaranteeing that all entries are accurately reflected in
QuickBooks Online (QBO). Your meticulous approach to keeping documentation current will
play a vital role in supporting our client's financial health and ensuring the integrity of their
financial operations.
This role offers a flexible working environment, allowing you to work from anywhere. We expect
a strong professional commitment to excellence in your work and a collaborative spirit to interact
effectively with the team. Your proactive approach and ability to adapt will be invaluable as we
strive to achieve our business goals together.
Key Responsibilities
1. Bookkeeping & Transaction Management:
○ Daily bookkeeping and transaction categorization for multiple client accounts,
initially working with 5 accounts to gain expertise in each.
○ You’ll be required to gain an understanding of how the money flows within the
client’s businesses and record transactions consistent with their industry’s
standards.
○ Ensure accurate tracking and matching of intercompany bank transfers and
manage the integration with PayPal and any other outside bank sources.
○ A mastery of accrual accounting is required
○
2. Accounts Payable & Receivable Management:
○ Manage client invoices, matching payments accurately to prevent errors, and
ensure a smooth accounts receivable workflow.
○ Entering client invoices into Quickbooks Online
○ Entering Vendor Bills into Quickbooks Online and matching payments accurately
to ensure the Accounts Payable report is always current and accurate
3. Inventory & Project Tracking:
○ A strong understanding of inventory management and the flow of purchases
going to the balance sheet and being recognized as COGS at month-end is
required.
○ Support accurate project tracking, as needed, for clients, particularly in retail and
wholesale industries, ensuring data integrity across financial records.
4. Sales Channel & Payment Processing Integration:
○ Oversee the integration between Shopify and QuickBooks, ensuring accurate
categorization and reconciliation of transactions. Previous experience with the
Shopify and Quickbooks integration is a must.
○ Process merchant fees and income allocations accurately using payment
platforms like Stripe, Gusto, and Authorize.net, adapting as needed to each
client’s processes.
○ An understanding of how to properly manage collection of US Sales Tax in
multiple states and properly record the liabilities on the balance sheet as well as
the payments made to each state is a must.
5. Month-End Close & Financial Reporting:
○ Complete month-end close processes as per the company’s SOP, checking for
discrepancies, reconciling all balance sheet accounts and producing financial
statements for each client.
○ Conduct account reconciliations and generate profit and loss reports, supporting
the firm’s leadership team with data-driven insights.
Requirements
Technical Proficiency: Advanced expertise in Excel, Google Sheets, QuickBooks
Online, Shopify, and Gusto is essential. Experience with Stripe and Authorize.net is a
plus.
● Financial Acumen: Strong understanding of balance sheets, accrual accounting, US
sales tax compliance, and inventory management.
● Experience in Retail/Wholesale: Familiarity with retail and wholesale clients' unique
needs, including intercompany transfers and detailed project tracking.
● Attention to Detail: Demonstrated ability to research transactions independently,
ensuring accurate categorization and error-free records.
● Independent Work Style: Capable of managing workload autonomously, ensuring
deadlines and quality standards are consistently met.
If you’re ready to join a forward-thinking team where your skills and dedication can make a
significant impact, we’d love to hear from you
