Admin Assistant (Part Time - 20 hours per week)

Who we are...

At Trustonic our products are making a difference across the world. One moment we’re ensuring low-income families worldwide can access the life-changing benefits of an internet-enabled smartphone. The next we’re protecting the safety and integrity of the vehicles we drive and the devices we care about.

We pride ourselves on living by the Trustonic culture code, a blueprint for our journey that recognises that great working environments don’t guarantee success, but bad ones almost always ensure failure.

Working here, you’ll find a company that celebrates its diversity and is looking to do the right thing: for each other, the community and the planet. We believe in equal opportunities and take to heart the old African proverb ’If you only want to go fast, go alone. If you want to go far, go together’.

We work flexibly when and where we’re at our best, but regardless of how you choose to work, we’ll make sure you feel like one of the team.

Click here if you would like to find out more about Trustonic's culture code.

If you would like to work in a fast-moving global technology company, with great ambition, then we’d love to hear from you!

We’re looking for an Admin Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and support the wider executive team. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.

A bit about the team and what you'll deliver...

You will be a part of the People and Talent team, who are responsible for the total employee experience. Reporting to our Head of People and Talent we are looking for a customer-focused Admin Assistant who can easily integrate themselves to the business and team interactions.

As an Admin Assistant, you will: 

• provide administrative support to ensure efficient operation of the office(s) -Winnesh/Cambridge
• assist the EA/Office Manager with travel/accommodation bookings/queries and other general administrative activities as directed
• provide administrative support to the COO, CFO and wider executive members
• provide support for travel to the executive team
• complete expense returns on behalf COO/CFO
• maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• carry out clerical duties such as filing, typing, copying, binding, scanning etc.
• monitor and maintain office equipment
• arrange and coordinate meetings, conferences etc
• liaise with our courier DHL to book and check status of deliveries
• deal with customer queries and enquiries
• support on charitable, volunteering and team events
• provide support to the People and Talent team as required

Who you are…

As an Admin Assistant you will be/have:

• creative and energetic in your desire to create an awesome physical and virtual office vibe
• hugely optimistic
• exceptionally organised with brilliant follow-through
• a natural self-starter and solid communicator, unafraid to pick up the phone, zoom or slack
• able to thrive in a dynamic, constantly evolving, small team environment
• jedi-like anticipation – you are already 10 steps ahead
• outcome focussed
• rigorous in the pursuit of accuracy
• prepared to invest whatever effort is required to get the job done (including travel)
• able to build trusted relationships with team and clients

What makes you, you...

Experience

• demonstrable experience of both virtual and physical office environments
• preferred experience within a Technology company
• experience with virtual office tools such as zoom, teams, slack, trello, etc
• experience of supporting executive teams

Knowledge:

• global travel management
• physical office management
• virtual office approaches

Technical skills: 

• excellent time management skills
• multi-tasking and prioritisation
• intermediate to advanced MS office skills
• strong verbal and written communication skills, and ability to speak effectively to any audience
• exceptional eye for detail

• Undergraduate degree in business or similar discipline preferred or equivalent level of skill, experience and knowledge

#LI-Hybrid

Trustonic is an equal opportunity employer.  We do not discriminate on any grounds. We empower, engage, enable and value differences between people, including; different races, ethnicities, genders, ages, religions, disabilities and sexual orientations, with differences in education, backgrounds, skill sets, experiences and knowledge.