Accounts Receivable Specialist / Collections Lead

Overview:

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Accounts Receivable Specialist to join our Phoenix, AZ office! This is an in-office position on our dynamic regional accounting team at 7740 N. 16th Street Suite 300 Phoenix, Arizona.

This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.  

Accounts Receivable Management

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneys regarding elevated Accounts Receivable issues.
• Coordinate with Project Managers and Accountants to assess and manage project lien compliance. 

Financial Reporting

• Maintain accurate and up-to-date records of client payments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.

Client Relationship Management

• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Collaborate with internal teams to resolve any client issues that may impact collections.
• Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

• High School Diploma required (Associate Degree in Accounting or Bachelor’s Degree in Business Administration preferred)
• 4+ years of experience in collections and accounts receivable.
• Strong knowledge of collections practice and accounts receivable.
• Proficient in MS Office, particularly Excel.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and time management abilities.
• Ability to work independently and meet deadlines.
• Experience with Deltek Costpoint Accounting Software or similar is a plus.
• Experience with Arizona pre-lien process a plus. 

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.
  • Aggregate company contribution since 2015 has been 18%.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.