The Virtual Assistant will work closely with both Alex and Kyle to support them in a wide range of personal, professional, and event-related tasks. The primary responsibilities for Kyle will include outreach to prospective event attendees, with additional support for event coordination and promotion. For Alex, the assistant will handle tasks like calendar management, travel arrangements, document preparation, and household support, in collaboration with an in-person assistant. This role requires a proactive, detail-oriented individual who can balance diverse responsibilities and communicate effectively.
FOR KYLE:
Audience Outreach and Event Promotion
• Conduct outreach to prospective event attendees via social media, SMS, and email, with a focus on driving engagement and attendance.
• Schedule SMS campaigns, segmenting contact lists (VIPs, regular attendees, first-timers), and tracking RSVP confirmations.
• Manage email marketing campaigns for event announcements, reminders, and follow-ups, monitoring engagement to refine messaging.
• Engage with potential attendees on social media, responding to comments, DMs, and inquiries to generate interest.
• Maintain an organized database of attendees, segmenting for VIPs and tracking special requests.
• Create, schedule, and post event-related content (updates, countdowns, sneak peeks) across social media platforms.
• Monitor social media engagement to assess the effectiveness of content and audience interactions.
General Event Support
• Coordinate with vendors, manage RSVPs, and prepare guest lists, segmenting for VIPs and tracking special requests.
• Schedule vendor meetings, track invoicing, and confirm logistics for promotional materials.
• Assist with post-event follow-up, including thank-you emails to attendees, sponsors, and partners, and gathering feedback through surveys.
FOR ALEX:
Calendar and Scheduling Support
• Manage personal calendar, coordinating appointments and establishing reminders for recurring commitments (e.g., medical, beauty appointments).
• Book dining reservations and transportation to ensure smooth scheduling for travel and events.
Document Preparation
• Prepare detailed documents and materials for meetings, ensuring that all necessary materials are organized and readily accessible.
• Maintain a centralized repository of documents in Google Drive for easy reference.
• Research information and gather data as needed for various projects.
Household and Relationship Support
• Oversee household vendors and support roles to ensure smooth residence operations.
• Help manage personal relationships by coordinating thoughtful gestures and handling gift shopping as needed.
