P2P Manager

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TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Job Purpose

The P2P (Procure-to-Pay) Manager is a key role within the Internal Finance EMEA Team at TMF Group. The primary responsibility of the P2P Manager is to oversee and manage the end-to-end procure-to-pay process, ensuring efficient and accurate processing of vendor invoices, timely payment to suppliers, and compliance with internal policies and procedures. This role plays a crucial part in maintaining the financial stability and operational effectiveness of the company.

Join TMF Group and take on the role of P2P Manager to contribute to the financial stability and operational efficiency of a global professional services firm.

At this role you will have possibility to work remotely or hybrid from our office in Katowice.

Key Responsibilities

Process Management:

• Oversee the entire procure-to-pay process, including vendor onboarding, purchase requisitions, purchase orders, goods receipt, invoice processing, and payment execution.
• Establish and maintain standardized P2P procedures, policies, and workflows to optimize efficiency and accuracy.
• Continuously monitor and evaluate the effectiveness of P2P processes, identifying areas for improvement and implementing necessary changes.
  
  

Vendor Management

• Collaborate with the team to ensure vendor compliance and performance evaluation.
• Manage vendor relationships and resolve any issues or disputes related to invoices, payments, or service delivery.
• Review and negotiate contracts and pricing terms with vendors to achieve cost savings and improve service quality.
  
  

Financial Control And Compliance

• Ensure compliance with internal financial controls and policies throughout the P2P process.
• Perform regular audits and risk assessments to identify potential control gaps and implement remediation plans.
• Coordinate with internal and external auditors to provide necessary documentation and support during audits.
  
  

Team Leadership And Development

• Lead and develop a team of P2P professionals responsible for various EMEA countries, providing guidance, training, and performance feedback.
• Foster a collaborative and productive work environment, promoting teamwork and knowledge sharing.
• Conduct regular performance reviews, set objectives, and identify growth opportunities for team members.
  
  

System And Technology Enhancements

• Identify opportunities to leverage technology and automation tools to streamline P2P processes and improve efficiency.
• Collaborate with IT teams to implement and maintain P2P systems, ensuring data integrity and system functionality.
• Stay updated on industry best practices and emerging trends in P2P management and recommend innovative solutions.
  
  

Key Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in a similar P2P management role, preferably within a multinational or professional services organization.
• Strong understanding of end-to-end P2P processes, including vendor management, procurement, invoice processing, and payment execution.
• Excellent knowledge of financial controls, compliance requirements, and internal audit practices.
• Proficiency in using P2P systems, ERP software, and related tools (e.g., Mycrosoft Dynamyx, D365).
• Strong analytical and problem-solving skills, with the ability to identify process gaps, implement improvements, and mitigate risks.
• Effective leadership and team management abilities, with experience in coaching and developing team members.
• Exceptional communication and interpersonal skills to collaborate with stakeholders at all levels.
• Detail-oriented and highly organized, with the ability to handle multiple priorities and meet deadlines in a fast-paced environment.