Executive Assistant - QuickBooks (ZR_17751_JOB)

This is a remote position.

Job Highlights:

• Contract type: Independent Contractor
  
• 40 hours per week
  
• Monday-Friday, 9:00am-5:30pm Seattle/Pacific Time USA
  
• 30 minute unpaid break

Client Timezone: US Pacific Time Zone (Seattle, Washington)

Client Overview

Join a thriving real estate investment firm at the forefront of property acquisition and investor relations. This dynamic company, based in the vibrant Pacific Northwest, is expanding its reach and streamlining operations to capitalize on exciting market opportunities. As they implement cutting-edge systems and grow their portfolio, they’re seeking a detail-oriented professional to support their fast-paced environment.

Job Description

As an Executive Assistant, you’ll be the linchpin in a high-energy real estate investment operation. This role offers a unique blend of administrative prowess and financial acumen, allowing you to dive into the exciting world of property acquisitions and investor communications. You’ll manage crucial day-to-day operations, from organizing executive calendars to maintaining vital records in state-of-the-art CRM systems. This position is ideal for someone who thrives on variety, enjoys problem-solving, and wants to gain invaluable experience in the real estate investment sector.

Responsibilities

• Expertly manage executive calendars, ensuring smooth scheduling of critical meetings and appointments
  
• Triage and organize email communications, prioritizing urgent matters and maintaining timely responses
  
• Update and maintain CRM systems with precision, focusing on lead tracking and investor surveys
  
• Coordinate and execute mass email campaigns to keep investors informed and engaged
  
• Assist with bookkeeping tasks using QuickBooks, contributing to the financial health of the organization
  
• Provide regular, concise status updates on property acquisitions and investor communications
  
• Organize and file crucial documents, maintaining an efficient and accessible record system
  
• Adapt quickly to changing priorities, supporting executives with ad-hoc tasks as needed
  

Requirements

• Proven track record of excellent organizational and time management skills
  
• Proficiency in Microsoft Office suite, with emphasis on Outlook for calendar management
  
• Experience with CRM systems, particularly Follow Up Boss
  
• Working knowledge of QuickBooks or similar bookkeeping software
  
• Outstanding written and verbal communication skills in English
  
• Demonstrated ability to work independently and juggle multiple high-priority tasks
  
• Flexibility to align with US Pacific Time Zone working hours
  
• Self-motivated with a proactive approach to problem-solving
  
• Comfortable with virtual communication tools for regular check-ins and updates
  

Benefits

• HMO Coverage on Eligible Locations
  
• Permanent Work from home
  
• Immediate Hiring
  
• Steady Freelance Job