We are seeking a COI Analyst who will work in the Homewood IRB and Conflict of Interest Office. The Office is responsible for review of conflict of interest and commitment disclosures for compliance with all applicable policies and procedures that protect the Krieger School of Arts and Sciences (KSAS) and Whiting School of Engineering’s (WSE) combined multi-million dollar sponsored research funds. The Office develops and manages implementation of policy in the areas of individual financial interests and individual financial conflicts of interest, disclosure and professional commitment, misconduct, and research integrity.
The position will report to the Executive Director and is a key partner in ensuring WSE and KSAS compliance with applicable federal regulations on individual financial interests and individual financial conflicts of interest in research. The Office is responsible for the review of faculty disclosures, preparation, review, processing, and documentation of conflict-of-interest cases, and supports the work of the Conflict Review Committee.
In addition, the position will work closely with faculty members, students, institutional leaders and staff of the University, the Office of General Counsel, Johns Hopkins Technology Ventures, Research Administration, Homewood Institutional Review Board, and occasionally individuals outside the institution.
Specific Duties & Responsibilities
Conflict of Interest (COI) Support
- Independently review and process e-Disclose disclosures of outside activities and financial interests in accordance with institutional and office policy and procedures.
- Identify data needed to review potential conflicts of interest and to ensure compliance with institutional policies and federal regulations.
- Conduct compliance activities to ensure faculty understand and follow policies.
- Use Visual Compliance to screen foreign entities associated with disclosures for foreign collaborators/visitors against proscribed or restricted entity lists, those subject to sanction programs, etc.
- Follow-up on system notifications from other offices to confirm the accuracy of the information and ensure disclosure is made, where appropriate.
- Confirm current COI training dates, recording them in eDisclose, as needed.
- Assist with the process of faculty Annual Certification.
- Work closely with other institutional offices for complex COI cases.
- Conduct supplemental research of complex disclosures; assist with preparing case write-ups for Committee review.
- Provide training and email, phone, and Zoom/Teams support to faculty members regarding disclosures, policy questions and other requests as needed.
- Attend HCOI Open Office Hours for questions and concerns pertaining to conflict of interest and commitment.
- Explain HCOI policies and relevant regulations to faculty and staff.
- Develop recommendations for assuring compliance with federal regulations.
- Occasionally conduct testing of the electronic disclosure system to identify problems and bugs.
- Perform routine database queries and report generation.
- Assists with WordPress website maintenance, including revisions and postings.
Administrative Support:
- Minimal and occasional support for the Homewood IRB to include pre-review and post-review processing of applications, as well as answering inquires may be required.
- Other duties as assigned.
Special Knowledge, Skills, & Abilities
- Must be able to function both independently and as a member of a team.
- High level of organizational skills and time management.
- Strong analytical reasoning skills.
- Skilled at engaging and presenting to diverse audiences.
- Ability to work with limited supervision, make decisions and establishes work priorities on essentially procedure-oriented operations.
- Must be service-oriented and able to interact effectively with individuals at all levels of the organization.
- Must be able to function both independently and as a member of a team.
- Excellent written and oral communication skills.
- Ability to maintain a high level of confidentiality.
- Ability to test and troubleshoot electronic database systems.
- Proficiency with Microsoft Office Suite, Outlook, Teams, and web-based research.
Minimum Qualifications- Bachelor's Degree required.
- Two years of progressively responsible related professional experience.
Preferred Qualifications- Prior research experience, or experience in a research compliance environment.
- Experience in an academic medical center or higher education setting
- Knowledge of federal regulations related to human research protections.
- Knowledge of federal regulations related to promoting objectivity in research.
Classified Title: Assistant Policy Associate
Job Posting Title (Working Title): COI Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: 37.5/ M-F, 8:30 a.m. to 5 p.m.
Exempt Status: Exempt
Location: Remote
Department name: WSE Office of Research
Personnel area: Whiting School of Engineering
