Administrative Coordinator- International Commercial and Global Commercial Strategy

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for our International Commercial and Global Commercial Strategy leaders and members of their teams. This role reports to the General Manager, International,  and is based in Santa Monica, CA. Remote locations will be considered.

Key Responsibilities

• Provide administrative support, including calendar management, expenses, and travel

• Partner with the International Commercial and Global Commercial Strategy teams to support meetings and activities

• Manage business calendar(s) collaborating with peers on forward planning initiatives

• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes

• Coordinate registrations for conferences, symposia, and local / international congresses

• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.

• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks

• Handle general inquiries and route questions to appropriate resources

• Always maintain confidentiality

Basic Qualifications

• Bachelor’s Degree OR

• Associate Degree and 2+ years of experience OR

• High School Degree and 4+ years of experience

Preferred Qualifications

• Knowledge of pharmaceutical processes and systems

• 2 years of office administrative experience

• Strong attention to detail and is organized with a systematic approach

• Resilience under pressure

• Ability to prioritize information and meetings on behalf of team members / senior leadership

• Proven administration experience within a fast-paced international organization

• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)

• Willingness to help and learn with a team player mentality

• Ability to work in a field of uncertainty and ambiguity

• Knowledge of a second language (Japanese, Portuguese, Arabic, Chinese) is preferred

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.
 

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.