How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our regions, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families. Join us and give new meaning to the word, "job."
Summary: As part of a mission centric, locally delivered and nationally powered organization this role is responsible for purchasing goods, materials, supplies, and services on terms that are in the organization’s best interest. Duties include market research, competitor analysis, product evaluations, testing and monitoring purchase orders and inventory management. Relentlessly pursuing cancer cures.
As a valued member of LLS, you are eligible for a comprehensive benefits package. Our offerings include medical, dental, and vision insurance; life insurance; flexible spending accounts; a 403b retirement plan along with generous paid time off. In addition, we observe federal paid holidays throughout the year, and offer a wellness program and an employee assistance program.
While employees may be permitted to work remotely, travel to the assigned office, HUB or Satellite Offices may be required as determined by the employee’s manager and the employee’s People Organization Generalist.
Accountabilities
Purchasing
- Purchase items and services at the most favorable price consistent with quality, quantity, specification requirements, and other factors; responsible for invoice processing and allocation which includes verification of deliverables then submits for approval
- Pull data analytics reports from Coupa to determine total quantities needed to order and allocation of items per region and or market and or for initiatives (where appropriate)
- Monitor the quality and timeliness of materials and goods supplied; follow-up on the status of purchase orders with vendors to ensure timely delivery and communicate status of orders with internal customers; ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products; work with suppliers, requisitioners and Accounts Payable to resolve product, delivery and invoicing issues
- Employ strategies to minimize freight, installation and other ancillary expenses; facilitate the return of mis-delivered or non-conforming product; may also sell or dispose of surplus, salvage, or used materials, equipment or supplies
- Manage all day-to-day activity for suppliers in category portfolio
- Manage testing activities with suppliers within the P2P Test Environment to prepare for Go Live
- Help to manage approvals of requisitions and the invoice discrepancy queue in Coupa.
- Manage blanket requisitions and invoices for assigned suppliers in Coupa.
Receiver Spaces, Temp Storage Solutions and Logistics for LLS Events
- Work with Initiatives, Departments and Regions for the shipping and transportation of event items from Warehouse to Receiver Space and or from event to event.
- Help select carriers for transportation and negotiate rates and contracts for carriers and logistics providers.
- Management of Receiver Spaces and temporary storage space for LLS Fundraising events including contracting and working procedures for the receiver space.
- Responds and resolves and receiver-space issues and or problems and complaints.
- Responsible for sourcing logistics providers for events, from holding and receiving to white glove service, movers and day labors.
Data Analysis and Reporting
- Determine quantities needed based on history of incentive fulfillment, registrations, attendees, participants, etc. for Product/Mission to assist Strategic Sourcing Mangers and Buyers with accurate information for RFx process and purchasing.
- Lead department to develop forecasts for future demand and provide reporting to Manger Buyers to place orders in a timely fashion based upon vendor lead-time.
- Conduct annual supplier audit to access efficiencies and cost reduction opportunities including supplier consolidation
- Analyze spend based on commodity, billing segment, item type, on contract vs off contract, against budget, payment terms.
- Track spend to identify rogue/maverick purchasing and against contracts to identify pre-negotiated pricing
- Provide regular reporting and analytics to Product/Mission leadership to inform program decision.
- Perform cost analysis using all data in available systems to make recommendations for future procurement efforts to bring suppliers under management.
Training, Communication, and End User Support
- Train LLS staff on the Procure-to-pay system.
- Manage communications to prepare LLS Staff for any upcoming change impacts to encourage adoption.
- Act as a Territory Procurement Partner (“TPP”) to assigned LLS Territory
- Perform other related duties as assigned.
Education & Experience Requirements
- Bachelor's Degree.
- 5+ years of related purchasing and project manager experience.
- Training and experience in project coordination/ management.
- Capable of managing multiple priorities effectively.
- Good communication and organizational skills.
- Detail-oriented, highly organized, critical thinker, and ability to problem solve in high presser situations.
- Knowledge of MS Office Suite
- Strong negotiating skills
Physical Demands & Work Environment
- Some weekend & evening work required
- Travel as required for national and department meetings and vendor relations
- Physical demands are minimal and typical of similar jobs in comparable organizations
- Average salary range is $60,000 to $86,250, open to further discussion based on geography.
- Work environment is representative and typical of similar jobs in comparable organizations
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
LLS is an equal employment opportunity employer committed to diversity and inclusion in its workplace. All qualified applicants will receive consideration for employment without regard to sex, gender, gender identity and expression (including transgender status), sexual orientation, pregnancy, age, race, color, creed, national origin/ancestry, citizenship, religion, genetic predisposition or information, physical or veteran status, or any other characteristic protected by law. LLS seeks such skilled and qualified individuals to share our mission and where they will join a cohort of others who have chosen to call LLS home. LLS complies with all applicable laws which prohibit discrimination and harassment in the workplace, and is committed to maintaining a diverse and inclusive environment supportive of all of our employees and the communities we serve.
