Admin Assistant (Custom Residential Builder) - Microsoft Office, Xero, Komodo, and Canva - (ZR_17687_JOB)

This is a remote position.

Admin Assistant

Position Overview: The Admin Assistant at the company will streamline operations, improve financial management, and enhance business efficiency. Key objectives include:

• Implementing and maintaining financial processes for job profitability and accounts management
  
• Standardizing operations with SOPs for better project management and compliance
  
• Improving document organization and accessibility
  
• Supporting client communication and administrative tasks
  

This role enables the business owner, Ned, to focus on strategic growth, achieving efficiency and freeing up time.

Key Responsibilities:

Financial Management:

• Process AP and AR, ensuring timely and accurate entries
  
• Assist with payroll processing and reporting
  
• Prepare financial reports on budgets and job profitability
  

Compliance and Job Auditing:

• Ensure job-specific paperwork and audit work diaries
  
• Monitor and maintain safety compliance records
  

Communication and Client Management:

• Manage email inbox, draft client updates, and coordinate with subcontractors and suppliers
  

Document Management:

• Create and update SOPs, manage cloud-based document storage, and assist with basic Canva design work
  

Project Scheduling and Support:

• Assist with subcontractor scheduling and support estimating and quoting processes
  

Systems Implementation and Management:

• Transition files from iCloud to Microsoft, set up Microsoft Teams, and maintain SharePoint for document management
  

General Administration:

• Manage calendar, office supplies, and travel arrangements
  

Requirements

Qualifications:

• 2+ years in an administrative role
  
• Strong organizational, communication, and time-management skills
  
• Proficient in Microsoft Office, Xero, Komodo, and Canva
  
• Basic financial and job costing knowledge
  
• Familiarity with project management tools (One to Build)
  
• Construction industry experience is advantageous
  

Desired Skills:

• Understanding of construction compliance and safety regulations
  
• Experience with SOPs, take-offs, quoting, and virtual assistance