Req #: 239932
Department: OFFICE OF SPONSORED PROGRAMS
Posting Date: 10/14/2024
Closing Info: Open Until Filled
Salary: $5,151 - $6,000 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here: https://www.washington.edu/research/or/office-of-research-diversity-equity-and-inclusion/
The Office of Sponsored Programs currently has an outstanding opportunity for a Subaward Administrator. The University of Washington’s Office of Sponsored Programs facilitates over $1.8 billion annually in research awards.
Working within the UW Office of Sponsored Programs (OSP), the Subaward Administrator develops and supports outgoing UW subawards to subrecipients by assuring the timely, complete and accurate analysis, issuance, negotiation, execution and tracking of subawards utilizing appropriate procedures and expertise in subaward regulations and principles.
Position Description:
This position reports to the Manager of Subawards in OSP and serves as part of a team that is dedicated to the overall support of UW outgoing subawards. This position is remote or hybrid eligible. This position works on subawards under federal grants and cooperative agreements utilizing the standard FDP Subaward Template or subawards utilizing other standard templates, such as JPA’s, IPA’s and staff assignments, requiring some negotiation. This position will also handle subawards under non-federal prime awards. This position requires a high level of professional judgment and analysis to manage the subaward assessment, development, issuance, negotiation, and execution process. The individual in this role must work with faculty, administrators, and subrecipient entities to ensure that a subaward supports the work proposed by the faculty; that both entities and investigators understand the requirements of the project; that the appropriate terms and conditions have been included in the subaward as defined by the prime award to UW. Professional judgment is needed when prioritizing deadlines and workload with a focus on compliance and high levels of customer service and communication at all times.
Responsibilities:
Analysis and Issuance (60%)
This position is responsible for receiving and analyzing individual requests for new UW outgoing subawards, as well as the renewal and/or modification of existing subawards, as assigned by the Manager or their designee. The requests for subawards (new, renewal and modifications) are assigned based on the type and complexity of the request, as well as workload volume. The individual in this position is responsible for analyzing the request to ensure all necessary compliance requirements are met, appropriate risk assessment is performed, and that the subaward is appropriate to issue and execute. This will include, but is not limited to, evaluating that associated documentation is appropriate and complete; utilizing the appropriate subaward template and ensuring that appropriate prime sponsor terms are included.
Negotiation and Execution (15%)
Upon issuance of an initial subaward, the individual in this position will negotiate with the subrecipient entity on the terms and conditions, as required.
Tracking and Communication (10%)
The individual will be the point of contact for all subawards assigned to their tasklist. Upon receipt of a fully executed subaward, the individual in this position will ensure all pertinent information is recorded into appropriate databases and electronic systems. This position will assist in triaging and responding to communications received via a central team email box by using established procedures.
Process Improvement (10%)
This position will participate in process improvement activities such as the development of subaward templates, workflow processes, resources for campus outreach and education and transition to new systems to support the overall subaward process.
Other duties as assigned (5%)
Requirements:
A Bachelor’s degree in Business or a related field AND at least two years of experience in grant and contract administration or equivalent education/experience. Experience with and knowledge of federal and non-federal sponsor regulations and guidance, contracting methods and types, and terms and conditions. This position will be required to use independent judgment in interpreting guidelines, adapting procedures, or in recommending approaches or solutions.
Additional requirements:
- Computer proficiency with Microsoft Excel, Word, Outlook, Adobe and databases in a Windows environment
- Strong customer service and interpersonal skills
- Strong verbal and written communication skills
- Ability to manage workload, priorities and deadlines and achieve timeline goals
- Ability to follow standard operating procedures and ensure consistency in work product
- Ability to work independently with a high degree of reliability, accuracy and productivity
Desired:
- Knowledge of and experience with UW sponsored projects policies and procedures
- Knowledge of University of Washington Systems
- Experience working with a large organization and heavy workload volume
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
