Manager of Payments and Settlements

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Manager of Payments and Settlement serves as the University’s primary resource for the critical daily task of payment settlement, and is responsible for ensuring that all payment transactions are processed in an accurate and timely fashion. The Manager is responsible for cancelling erroneous payments, and reissuing unclaimed or misdelivered payments to suppliers. Additionally, the Manager will oversee supplier repayments, ensuring that all refunds from vendors are processed in such a manner as to ensure the proper accounting on the General Ledger and accurate recording within the procurement system. Finally, the Manager will service as a knowledge resource for the Office of Accounts Payable, as well as for other stakeholders within the Procure-to-Pay operation. Additional duties include, but are not limited to:

Settlement Operations and Payment Management

• Run the settlement process daily for all payment types, saving checks printed in-house that run weekly.

• Verify that each settlement run occurs without error, identifying the cause and resolve should an error arise.

• Submit ACH control totals on a daily basis to the University’s financial institution for Payables, providing additional engagement as needed in order to ensure that all settlement runs are received and processed.

• Load files for international wire payments into Trolley/Flywire.

• Process payment cancellations, stops, and voids, making any necessary corrections to supplier records and reissuing payments as appropriate.

• Actively monitor unreconciled payments, performing outreach to suppliers to ensure successful remittance.

Reconciliation and Accounting

• On a monthly basis, review all unidentified EFTs and check payments in an effort to identify those connected with supplier repayments.

• In coordination with the Cashier’s Office and the A/P Analysts, work to ensure that the funds are properly recorded within Workday in such a way as to ensure the appropriate General Ledger entries.

• Support personnel within the General Accounting Office to clear non-reconciling items in cash accounts that are connected with A/P activity, assisting in the reconciliation of A/P liability accounts.

• On an annual basis, oversee the escheatment process for Accounts Payable, ensuring that all payees are given an opportunity to claim their funds and transferring any unclaimed property to the DC Government.

Work Interactions

The Manager reports to the Director of Accounts Payable. The Manager interacts with a broad set of internal and external stakeholders, across numerous campuses and business functions, and of differing levels of seniority. The Manager will work directly with suppliers to resolve payment Issues, with members of the Accounts Payable team to aid in the answering of customer service inquiries, and with procurement personnel (along with personnel at the departmental and campus level) to help them understand the timing and method of supplier payments. The incumbent works closely with the Director of the General Accounting Office to aid in their efforts to reconcile cash accounts.

Requirements and Qualifications

• Bachelor’s degree

• 3-5 years professional experience in an accounts payable office

• Proficiency in Google Workplace suite and MS Office suite

• Excellent verbal and written communication skills with strong analytic skills

Preferred Requirements and Qualifications

• Major in finance, accounting, or business management

• Advanced degree or certification

• Professional experience in a higher education environment

• Familiarity with Workday financials

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.