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Executive Assistant

Remote:

Full Remote

Contract:

Part time

Experience:

Mid-level (2-5 years)

Work from:

Australia

Offer summary

Qualifications:

Minimum of 3 years experience in virtual assistance or administrative support., Proficiency in Canva, Google Suite, and CRM platforms., Basic familiarity with payroll systems and project management tools., Strong written and verbal communication skills., Excellent organizational and multitasking abilities..

Key responsabilities:

Create marketing materials using Canva or outsource to freelancers as needed.
Manage database building and email correspondence while minimizing executive involvement.
Conduct online research and summarize findings concisely.
Coordinate logistics for events and manage subcontractors for specialized projects.
Support payroll setup and assist with personal scheduling and family-related tasks.

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See more BruntWork offers

Job description

This is a remote position.

Work Schedule: Monday - Friday 10:00 AM - 2:00 PM Atlanta, GA Time

Scope:

Part-time role, starting at 20 hours per week, with potential for increased hours.
Remote position with direct interaction with the business owner across multiple ventures.
Opportunity for professional growth through varied responsibilities in real estate, event planning, and business management.

Responsibilities:

Design & Marketing Support: Create marketing materials using Canva or similar tools. If necessary, outsource design tasks to Fiverr or other freelance graphic designers.
Database & Data Entry: Gather and organize contact information for database building and data entry tasks.
Email Management: Monitor and respond to emails, proactively initiating and completing tasks whenever possible, minimizing the need for executive involvement.
Research Tasks: Conduct online research as needed and provide concise summaries of findings.
Event Coordination: Schedule photoshoots and handle logistics for event materials, including balloons, backdrops, and other setup needs.
People Management: For specialized projects, source, interview, hire, and manage subcontractors on platforms like UpWork and Fiverr.
Task Management & Follow-Ups: Organize and prioritize tasks across multiple business ventures, coordinate with vendors, schedule meetings, order supplies, and respond to both business and personal requests.
Financial & Payroll Tasks: Support the setup of a payroll processing system and ensure ongoing coordination.
Standard Operating Procedures & Training Manuals: Assist in developing and documenting operational procedures and training materials.
Personal Assistance: Provide support with personal scheduling, wedding preparations, gift purchases, and ensure consistent follow-up on family-related tasks.

Requirements:

Experience: Minimum of 3 years in virtual assistance or administrative support, with strong experience in task coordination and project management.
Technical Skills: Proficiency in Canva, Google Suite, CRM platforms, and basic familiarity with payroll systems and project management tools.
Communication Skills: Excellent written and verbal communication skills, with experience in vendor and client coordination.
Organizational Skills: Strong ability to multitask across varied business and personal responsibilities, with a proactive approach.
Problem Solving: Capable of self-initiating tasks, identifying solutions, and independently executing projects when possible.

Samples Requested: Applicants are asked to provide examples of their work in EMAIL MANAGEMENT, RESEARCH TASKS, and PEOPLE MANAGEMENT to demonstrate experience and capability.

ZR_17384_JOB