Finance Assistant
We are seeking a detail-oriented Finance Assistant to join our finance department at Scale LLP. This entry-level position will play a crucial role in supporting our billing and accounting processes. The ideal candidate will be proactive, organized, and eager to learn about the financial operations of a legal environment. This position will report to the Director of Finance. It is a 100% remote opportunity.
Who we are
Called the “Wave of the Future” by Reuters, Scale LLP is a top-tier distributed law firm built by Silicon Valley founders and GCs to provide an alternative to traditional private practice. By leveraging technology and a distributed structure, we provide attorneys and staff with a more satisfying, flexible working environment, and give our clients a more connected and efficient experience. Although Scale attorneys work for a variety of clients across the country, the firm was founded as a boutique supporting early-stage, venture-backed companies and we continue to bring a tech-forward, disruptive ethos to everything we do.. This position will report to the Director of Finance. It is a 100% remote opportunity.
Day-today responsibilities may include:
- Billing Support
- Assist in the preparation and sending of client bills
- Manage bill approvals
- Update and maintain billing system as well as other organizational upkeep
- Accounting Tasks
- Help with entering legal expenses into our system and follow up with attorneys.
- Process credit card requests, record transactions, and make adjustments in our payout software
- Track and record bank payments, including check deposits and outstanding trusts
- New Attorney Onboarding
- Add new attorneys to Clio, Spiff, billing sheets, and related systems
- Provide general training on various financial systems
- Assist attorneys with ongoing requests
- Month-End Processes
- Assist with month-end tasks.
- Support in generating contractor and alum payout reports
- Participate in uploading bills to client billing portals
- Data Management
- Monitor and update the passthrough tracker and assist with the quarterly trust reports
- Upload outside legal system invoices and learn about LEDES invoices
- Help manage domestic and international passthrough invoices
- Client Interaction
- Respond to client inquiries regarding payments and generate account statements as needed
- Handle phone calls related to client payment inquiries
You will succeed in this role if you have:
- At least one year of experience in accounting or office management in a professional office setting.
- Familiarity with legal billing systems is a plus (experience with Clio, Spiff, or similar software is an added bonus!)
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong organizational skills and attention to detail
- Excellent communication skills, both written and verbal
- Ability to manage multiple tasks and prioritize effectively
Compensation:
We anticipate the base salary to range from $45,000 to $55,000 and will depend on current market data and the candidate's qualification for the role, including education and experience. The compensation described above is subject to change and could be lower or higher than the range described based on several factors.
Annualized base salary and other perks:
- Fully remote firm with ability to live anywhere
- Unlimited PTO + 11 Federal Holidays
- Parental leave
- Choice of health, dental and vision insurance plans
- Reimbursement up to a specified amount for remote-work setup
Work Environment:
We’re a remote-first team. You’ll be part of a remote work culture that emphasizes online communication (Slack, Zoom, etc.)
At Scale LLP, we believe a focus on diversity, equity, and inclusion is integral to hiring exceptional people and creating enduring businesses. We strive to create an organization where every individual is valued and empowered to reach their full potential. We are committed to ensuring Scale is one of the best places to work for all by creating diverse teams, strengthening our culture of inclusion, and giving everyone an equitable opportunity to succeed.
Scale LLP is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.
