Training Course Assistant / Secretary II

Working/Functional Title

Training Course Assistant

Position Summary

The IMPART Alliance team seeks a Training Course Assistant to support the operations associates with Direct Care Worker Training Courses. Housed within the College of Osteopathic Medicine, IMPART Alliance is an organization with the mission to build a strong caregiver workforce - addressing a critical shortage of professional direct care workers (DCWs) and family caregivers.

The team is seeking a detail-oriented and organized individual to join our team as a Training Course Assistant. The Training Course Assistant will play a vital role in providing administrative support to ensure the smooth operation and coordination of the training program. This position requires excellent organizational skills, strong attention to detail, and the ability to communicate and collaborate with team members and program participants effectively.

Responsibilities Include

• Transcribes from shorthand or dictation, types and edits to produce documents instrumental to the functioning of the Department and/or individual projects.
• Establishes and maintains departmental files.
• Maintains appointment calendars, arranges travel reservations and completes vouchers for individual faculty and staff members.
• Hires and provides leadership to student employees including assigning tasks, reviewing work, training and answering questions regarding work.
• Compiles records, monitors accounts, maintains and reconciles bookkeeping records and submits bills for departmental or individual products or services.
• Types, edits and proofreads text using a web editor.
• Gathers information, composes memos or letters, selects proper form letters and/or communicates with individuals to provide requested information or instructions for needed actions
• Prepares and/or maintains database, spreadsheet and or desktop publishing information, documents and/or materials.
• Coordinates mailings, prepares materials for distribution, arranges accommodations and collects fees to schedule and arrange meetings and conferences on and off Campus.
• Monitors, calculates and processes student payroll, labor, salary, and graduate assistant payroll.
• Maintains records of keys, schedules room use and arranges for building repairs to administer the physical facilities of the department.
• Maintains computer equipment and acts as a resource on computer-related issues and problems.
• Organizes and assists with regularized office procedures as required.
• Performs other duties normally associated with a Secretary I to ensure the completion of necessary work.
  
  

Minimum Requirements

Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and may require knowledge of technical or medical terminology and/or technical training related to the field of employment; may require bilingual abilities in a specific language; or an equivalent combination of education and experience.

Desired Qualifications

Desired Qualifications:

• Education: Additional coursework or training in office administration, business management, or a related field is preferred.
• Administrative Experience: Prior experience in administrative support roles, preferably in an educational or nonprofit setting, is desirable. Experience working with databases, spreadsheets, and office software applications is a plus.
• Organizational Skills: Strong organizational skills and attention to detail are essential for managing multiple tasks, prioritizing responsibilities, and meeting deadlines in a fast-paced environment.
• Communication Skills: Excellent verbal and written communication skills are necessary for effectively interacting with program participants, colleagues, and external stakeholders.
• Customer Service Orientation: Demonstrated ability to provide courteous and professional customer service, respond promptly to inquiries, and address participant needs with empathy and patience.
• Adaptability: Ability to adapt to changing priorities, work independently with minimal supervision, and problem-solve creatively to overcome challenges as they arise.
• Computer Literacy: Prior experience using Microsoft suite, demonstrate ability to adapt to new software platforms.
• Work Experience: in long-term supports and services setting, caregiver, or as a direct care worker is appreciated.
  
  

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume.

Work Hours

STANDARD 8-5

Description Of End Date

This is an off-dated position funded until 09/30/2025 with possible extension contingent upon funding renewal.

Website

impartalliance.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 10/22/2024 at 11:55 PM