Job Description
Do you want to advance your career with the world’s first cloud company? Since 1998, Oracle NetSuite has been on a mission to deliver an agile, unified application suite that gives leaders a complete view into their business. Our team is growing, and we’re looking for people like you to help us make a global impact.
As the leading cloud business system, NetSuite includes financials, inventory management, HR, professional services automation, commerce, and more. Tens of thousands of customers all over the world trust NetSuite to give their businesses the visibility, agility, and control needed to make data-informed decisions quickly.
NetSuite is a place where you can build your career and have fun while doing so! We’re invested in our people, our customers, and the community. As part of Oracle, our benefits are second to none. Joining our passionate team means that you’re ready to take your career to the next level. With priceless learning opportunities, strong support, incredible innovation, and volunteer opportunities, NetSuite is committed to creating a workplace where everyone feels empowered and set up for success.
Job Overview:
We are seeking an experienced, proactive, and resourceful Senior Executive Assistant to provide high-level support to our Group Vice President (GVP) and his four (4) Industry Leaders. The ideal candidate will be tech-savvy, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise. You will play a critical role in ensuring the GVP and his directs operate efficiently, with seamless communication and support across multiple time zones and business units.
Key Responsibilities:
- Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for five (5) executives.
- Meeting Preparation & Documentation: Prepare agendas, gather materials, and support key team leadership meetings. Take detailed meeting notes and ensure timely follow-up on action items.
- Onsite Support – Work from the office 2-3 days per week. Support local office events, initiatives, and activities.
- Event Planning and Coordination: Plan several annual events, including negotiation and contracting of meeting space, travel itineraries, accommodations, logistics, and catering.
- Project Management: Assist in managing key projects, tracking timelines, deliverables, and ensuring effective communication across stakeholders. Drive follow-up on action items and monitor progress.
- Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.
- Tech Savvy Support: Leverage modern technology and software to optimize workflow and drive efficiency. Utilize tools like Microsoft Office and video conferencing solutions.
- Resource Management: Assist in budgeting, expense management, and procurement of office supplies. Monitor and track expenditures, ensuring compliance with company policies.
Qualifications:
- Experience: Minimum of 3-5 years of experience as an Executive Assistant, with at least 3 years supporting senior executives in a fast-paced, global environment.
- Sense of Urgency: Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.
- Accountability: Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
- Tech Savvy: Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.
- Creativity: Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.
- Communication: Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
- Confidentiality: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
- Adaptability: Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.
Preferred Qualifications:
- Consulting Experience: Experience working in a professional services environment.
- Global Experience: Comfortable working across different time zones and managing international communications and travel arrangements.
- Bachelor’s degree: Preferably in Business, Communications, or a related field is preferred but not required.
Why Join Us?
This is an exciting opportunity to support a senior executive in a global, fast-moving consulting organization. As the Senior Executive Assistant to the GVP, you will have the chance to play a pivotal role in driving operational excellence and strategic initiatives. You’ll work alongside top executives, gaining exposure to a broad range of consulting projects while applying your creativity, tech expertise, and high sense of accountability.
Career Level - IC1
Responsibilities
- Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for five (5) executives.
- Meeting Preparation & Documentation: Prepare agendas, gather materials, and support key team leadership meetings. Take detailed meeting notes and ensure timely follow-up on action items.
- Onsite Support – Work from the office 2-3 days per week. Support local office events, initiatives, and activities.
- Event Planning and Coordination: Plan several annual events, including negotiation and contracting of meeting space, travel itineraries, accommodations, logistics, and catering.
- Project Management: Assist in managing key projects, tracking timelines, deliverables, and ensuring effective communication across stakeholders. Drive follow-up on action items and monitor progress.
- Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.
- Tech Savvy Support: Leverage modern technology and software to optimize workflow and drive efficiency. Utilize tools like Microsoft Office and video conferencing solutions.
- Resource Management: Assist in budgeting, expense management, and procurement of office supplies. Monitor and track expenditures, ensuring compliance with company policies.
Qualifications
Disclaimer:
Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.
Range and benefit information provided in this posting are specific to the stated locations only
US: Hiring Range: from $27.02 - $54.13 per hour; from $56,200 - $112,600 per year. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
- Medical, dental, and vision insurance, including expert medical opinion
- Short term disability and long term disability
- Life insurance and AD&D
- Supplemental life insurance (Employee/Spouse/Child)
- Health care and dependent care Flexible Spending Accounts
- Pre-tax commuter and parking benefits
- 401(k) Savings and Investment Plan with company match
- Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
- 11 paid holidays
- Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
- Paid parental leave
- Adoption assistance
- Employee Stock Purchase Plan
- Financial planning and group legal
- Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
About Us
As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.
When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.
We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.
Disclaimer:
Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
- Which includes being a United States Affirmative Action Employer
