Remote Executive/Personal Assistant | WFH

Job Overview

We are in search of a highly organized and professional Executive/Personal Assistant to provide exceptional support to a high net worth individual and principal of a distinguished real estate investment family office. The ideal candidate will possess a strong passion for early American history and maintain a thorough understanding of global current events.

Start Date: Mid-January 2025, with an immediate offer available for the right candidate to ensure a seamless transition from the retiring Executive Assistant.

Compensation And Benefits

• Competitive salary ranging from \(100,000 to \)135,000, based on experience
• Discretionary bonus
• Comprehensive benefits package
• Pension plan that vests after five years
• Three weeks of paid time off to promote work-life balance
  
  

Key Responsibilities

• Deliver extensive support for the Principal’s personal and professional requirements.
• Assist in organizing executive lunches and tea service.
• Oversee the Principal’s calendar, liaising with advisors and staff domestically and internationally.
• Arrange travel logistics and construct detailed itineraries for both domestic and international trips.
• Support family members with various tasks as necessary.
• Maintain calendar appointments in both printed and digital formats.
• Manage timesheets using Excel.
• Handle corporate phone communications, sort incoming mail, and assist office visitors.
• Maintain files, corporate address lists, Outlook contacts, and emergency contact lists.
• Coordinate corporate contributions and correspondences for tax purposes, including a scholarship fund.
• Oversee corporate petty cash and prepare expense reports as needed.
• Assist with basic accounting tasks as required.
• Draft minutes from meetings.
• Order office and kitchen supplies, manage copy and postage machines, and oversee other in-house equipment and accounts.
• Assist with gifting and perform online research.
  
  

Required Skills

• Knowledge of Early American History is essential.
• Familiarity with the history of Pennsylvania is advantageous.
• Proficiency in French is a plus.
• Strong written and verbal communication skills.
• Highly detail-oriented with outstanding organizational capabilities.
• Proven experience in coordinating both domestic and international travel.
• Background in family business contexts is beneficial.
• Ability to professionally interact with clients and advisors.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
  
  

Qualifications

• A Bachelor’s degree in a relevant field is preferred.
• Previous experience as an Executive/Personal Assistant or in a similar role is required.
• Experience supporting high net worth individuals is advantageous.
  
  

Career Growth Opportunities

Joining our team offers the potential for professional development and growth within a reputable firm, renowned for its commitment to excellence.

Company Culture And Values

We emphasize a collaborative work environment grounded in professionalism, integrity, and respect, fostering a culture where contributions are valued.

Networking And Professional Opportunities

This role provides significant opportunities to expand your professional network and engage with accomplished individuals in the industry.

Employment Type: Full-Time