Office Manager

Office Manager

Mission: ensure the smooth operation of Groq's Toronto location by streamlining administrative tasks, fostering collaboration, and providing a positive on-site experience for employees, ultimately driving company success and growth.

Responsibilities & opportunities in this role:

• Employee safety: Partner with the Talent Team and key stakeholders to update office policies as necessary. 
• Workplace and space planning: Identify Operations and Engineering team needs, location identification, lease execution, and plan logistics of office (moves or new office locations). 
• Facilities management: coordinating with property management for service repairs and maintenance for all Groq location. Liaise and cultivate working relationships with vendors such as building security, guard services, HVAC, janitorial staff, maintenance, etc. 
• Office upkeep: providing a clean and pleasant workplace experience for visiting employees. Maintaining well-stocked office and kitchen supplies at Groq location. Keeping purchases within set budgets. 
• Vendor Management / Accounting: evaluate, onboard, and partner with vendors. Timely monthly payment of facilities invoices, bookkeeping and submission of expense reports. 
• Receptionist duties: badge and key distribution. Monitoring security cameras and guard reports. Escorting office visitors, answering Groq mobile phone calls. Administrative support includes redirecting employee inquiries to appropriate contacts. 
• Onsite Support: receive and coordinate deliveries. Pick up mail, sort, and distribute to appropriate teams. Coordinate package pickup. Manage outgoing mail and packages when necessary. As the onsite contact, the Office Manager provides support to ensure smooth company events, team celebrations, F2F meetings, and other ad hoc projects.

Ideal candidates have/are:

• Minimum of 4 years directly relevant work experience in office management, facilities, or operations. 
• A passion for building a culture of community, creating a safe and cheerful work environment, and equipped with a “can do” attitude to think outside the box when issues arise. 
• Keen sense for organization and multitasking, as this role requires balancing many priorities and working from multiple locations. 
• Must be comfortable in a fast-paced, startup culture.
• Excellent verbal and written communication skills
• Experience with Operational and Accounting process, systems design and implementation, an understanding of upstream/downstream impacts
• Ability to work independently and influence others to meet deadlines

Attributes of a Groqster:

• Humility - Egos are checked at the door
• Collaborative & Team Savvy - We make up the smartest person in the room, together
• Growth & Giver Mindset - Learn it all versus know it all, we share knowledge generously
• Curious & Innovative - Take a creative approach to projects, problems, and design
• Passion, Grit, & Boldness - no limit thinking, fueling informed risk taking

If this sounds like you, we’d love to hear from you!

Compensation: At Groq, a competitive base salary is part of our comprehensive compensation package, which includes equity and benefits. For this role, the base salary range is $45,000 CAD to $90,700 CAD, determined by your skills, qualifications, experience and internal benchmarks.