Personal Virtual Assistant - (HR30711DP)

Job Title: Personal Virtual Assistant
Location: Remote (CST Time zone)
Salary Range: up to 1800 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Position Overview:

We are seeking a proactive and organized Personal Virtual Assistant to help manage both personal and professional responsibilities for an executive. You responsible for providing time management support, tracking daily activities, and offering guidance on maintaining a healthy work-life balance. This role requires strong communication skills, proactive reminders, and the ability to handle administrative tasks with minimal oversight. The assistant will act as a mentor, helping the executive stay on track with personal health, productivity, and work goals.

About the Role: This position is ideal for someone who enjoys offering guidance, helping others maintain balance, and ensuring their day-to-day lives run smoothly. The role requires a high level of autonomy, a proactive approach, and a willingness to help the executive stay focused on their overall life goals without getting overwhelmed by work stress.

Key Responsibilities:

• Time Management & Work-Life Balance Support: Provide daily reminders and motivation to ensure the executive maintains a balanced life, including work, health, social interactions, and personal responsibilities. Help manage the executive's schedule using tools like WhatsApp for regular check-ins and reminders.
• Health & Productivity Tracking: Track the executives personal health metrics (e.g., sleep, exercise) and business productivity, providing reports and actionable insights to optimize overall well-being.
• Task Reminders & Accountability: Regularly follow up on both personal and business tasks, ensuring that important activities such as gym sessions, socializing, and work deadlines are completed on time.
• Personal & Business Research: Conduct research related to both business and personal matters, including industry trends, AI tools, travel arrangements, and gift purchases.
• Email Management & Organization: Assist in managing email inboxes by organizing emails, sending replies, and maintaining communication efficiency.
• Basic Administrative & Financial Tasks: Help with basic administrative tasks such as tracking expenses and reporting basic financial data (though detailed bookkeeping will be handled by a separate accountant).
• Social Life Coordination: Assist in managing personal relationships by tracking important social events and ensuring regular contact with family and friends.

Qualifications:

• Proactive Time Management: Demonstrated ability to help manage personal and professional schedules, with a focus on maintaining a balanced lifestyle.
• Communication Skills: Strong written and verbal communication skills, with the ability to provide motivational reminders and conduct follow-ups.
• Tech-Savvy: Proficiency with tools like Google Suite, Notion, and WhatsApp. Willingness to learn new tools as needed.
• Organizational Skills: Strong attention to detail and the ability to juggle multiple responsibilities effectively.
• Research & Reporting: Experience conducting both personal and business research, as well as generating reports on health and productivity.

Nice-to-Haves:

• Basic mathematics and accounting skills for tracking business expenses.
• Interest in Artificial Intelligence for research purposes.
• Familiarity with YouTube operations.
• Marketing and social media skills.
• Ability to create systems and procedures for efficiency improvements.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.