CGD Budget Analyst I

Job Description Summary:

NSF NCAR’s Climate and Global Dynamics (CGD) Laboratory is excited to announce the job opening for a Budget Analyst I. While this position will work closely with and at the direction of the lead budget analyst and lab administrator, the primary responsibility of the Budget Analyst I is to provide high-level financial and pre-award administration, with emphasis on the creation and submission of proposals, including developing proposal budgets and preparing and reviewing proposal documents. Responsible for tracking outstanding proposals and keeping up-to-date with proposal components for investigators (Biographical Sketches, Current and Pending Support, Collaborators and Other Affiliations).

As a member of the CGD administrative teams may provide back-up support to other administrative team members as required. May provide advanced administrative support in areas including pre-award administration and other tasks requiring the use of independent judgment within established guidelines, practices and procedures.

More information about CGD can be found online at https://www.cgd.ucar.edu.

Position Details:

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Boulder, Colorado

Position Type & Term:

Full time, Regular

Salary Range: $61,170 - $76,462

*Final salary and rates are based on education, experience, skills relevant to the role.*

Application Notes

Application Deadline:

• This position will be posted until 11:59 PM MT on Friday, November 1, 2024.

Required application materials: (preferably in PDF Format)

Resume

Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).

Questionnaire - Please reflect on your own personal and professional experiences to provide examples where requested.

• What attracts you to this role?
• Please share your experience working in a team environment. What role do you typically play on a team, and how do you encourage others to participate?
• Please describe your experience with Excel or other spreadsheet software. What is something you feel you do very well in this software, and where do you feel you have room for growth/learning?

Background Checks: Conducted for candidates selected for hire. Learn more.
Work Location: Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

Proposal submission

• First point of contact for lab proposals. Coordinates the submission of proposals. Works closely with Principal Investigators (PIs), the NSF NCAR Budget & Planning Office, and the UCAR Contracts Office to ensure accuracy and timeliness of proposal submissions at all phases.

• Prepares budgets, justifications, and other documents, working closely with internal and external PIs and team members. Collects forms as needed. Guides processes while monitoring deadlines and deliverables.

• Ensures proposal submissions meet sponsor guidelines and the projects meet UCAR and NSF criteria.

• Submits proposals using internal proposal management system as well as external systems such as NSPIRES, Fastlane, and Grants.gov.

• May act as point of contact to external partners on lead and non-lead proposals. May assist with monitoring and tracking the status of in-process and submitted proposals.

• Assists in maintenance of ongoing proposal-related metrics and may develop ad hoc reports on proposal data as requested.

• Updates content and/or standardizes formatting for PI and Co-Investigator documents, including Biographical Sketches, Current and Pending Support, and Collaborators and Other Affiliations.

• Confirms funding opportunity eligibility with the NSF NCAR Budget & Planning.

• Creates and submits pre-award budget modifications.

• Works with the Budget Analyst team to maintain shared spreadsheets, including CGD Active Proposals and the CGD Proposal Current/Pending database.

Supports other administrative processes in CGD based on need and availability; for example:

Financial Assistance:

• May monitor spending on specific accounts and work toward resolution with supervisor when necessary.

• May assist with closeout spending plans as projects end.

• Assists with preparation of subaward/subcontract materials for funded awards.

• Leads and approves publication payment processes

​General Support to the Lab and Institution:

• Performs backup functions for administrative staff as needed,especially those relevant to proposal or budget systems and procedures.

• Coordinates staff training for the Proposal and Award (PandA) system.

• Trains and coordinates proposal tasks completed by the CGD Administrative Assistant team, including unfunded collaborations and maintenance of proposal supporting documents.

• May participate on institutional committees and working groups to help improve processes and procedures.

• Produces ad hoc reports and assists with retrieval and collection of information when necessary.

Who We'd Love To Join Our Team

Successful candidates will ensure their application materials speak to the following criteria:
Education and Experience:

Bachelor's degree in a relevant academic discipline, plus two years related experience, or an equivalent combination of education and experience which qualifies the individual to perform the duties as described.

Desired, but not required

• Experience working in a research environment .

• Experience working in a multicultural environment .

• Experience in proposal administration

Knowledge, Skills, and Abilities (Required/Desired)

• Excellent interpersonal skills, with a diverse workforce in multicultural settings. Team-oriented, able and willing to assist others as well as ask for help when necessary.

• Effective oral and written communications skills. Advanced knowledge of English composition, grammar, spelling, punctuation, and usage.

• Proficiency in the use of spreadsheet, database, and word processing software.

• Demonstrated time management ability in order to work effectively and efficiently under tight schedules and to meet multiple, simultaneous deadlines.

• Skilled in paying attention to detail and ensuring tasks are complete and accurate in a timely fashion.

• Demonstrated experience, skills, and knowledge of basic budget development, accounting principles and functions, and financial analysis.

• Ability to interpret and implement UCAR, NSF NCAR and Federal policies and procedures. Working knowledge of NSF NCAR policies and systems preferred.

Benefits Overview 

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance,  UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

• 10 paid holidays

• 10 days of sick leave each year

• 12 weeks of paid parental leave

• Short-term medical leave paid at 100% of your regular salary

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Commitment to Diversity, Equity & Inclusion

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported. To learn more about these efforts, visit the Office of Diversity, Equity & Inclusion Strategic Plan and our Diversity & Inclusion: A Welcoming Workplace site. 

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

Commitment to Job Application Fairness

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

Some Final Considerations

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science  problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun’s core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.