This is a remote position.
Client Overview:
Join a dynamic professional environment supporting a high-powered executive in managing both career and family responsibilities. This role offers a unique opportunity to make a significant impact by streamlining the life of a busy professional, allowing them to excel in their career while ensuring smooth family operations. You’ll be at the core of daily activities, utilizing your organizational and communication skills to create efficiency and balance.
Job Description:
As a Personal Virtual Assistant, you’ll play a crucial role in managing the professional and personal life of a successful executive. This position demands exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities seamlessly. You’ll be responsible for handling a diverse range of tasks, from managing complex schedules and coordinating travel arrangements to organizing family activities. This role offers the chance to work remotely while making a tangible difference in someone’s life, requiring fluency in both English and French to navigate various personal and professional communications effectively.
Job Highlights:
• 20 hours per week
• Permanent work from home
• Schedule: 20 hours per week (Monday, Tuesday, Wednesday, Friday, and Saturday, 9:00 AM to 1:00 PM)
• Client Timezone: EST
Responsibilities:
• Efficiently manage and organize multiple email accounts, ensuring timely responses and proper prioritization
• Coordinate and schedule a variety of appointments, balancing professional commitments with personal and family obligations
• Maintain and organize digital files and documents, implementing effective systems for easy retrieval
• Plan and book travel arrangements, considering both business needs and personal preferences
• Oversee and update personal and professional calendars, ensuring no conflicts and optimal time management
• Coordinate and manage activities and appointments for three children, integrating them seamlessly with the overall schedule
• Research and implement new efficiency tools and technologies to continually improve productivity
• Handle bilingual communication, switching effortlessly between English and French as needed
Requirements
• Native-level fluency in both English and French, with excellent written and verbal communication skills
• Proven experience with email management tools and advanced scheduling software
• Proficiency in digital file management systems and cloud-based storage solutions
• Demonstrated ability to handle complex travel bookings and appointment setting
• Exceptional interpersonal skills, with the ability to communicate effectively with various stakeholders
• Outstanding organizational abilities and a track record of efficient time management
• Proactive problem-solving approach, with the ability to anticipate needs and offer solutions
• Advanced knowledge of various technology platforms and productivity tools
• Flexibility to adapt to changing priorities and manage tasks efficiently
• Ability to work remotely and maintain consistent availability during specified hours
• Discretion and confidentiality in handling sensitive personal and professional information
