Remote Administrative Assistant with HR and Office Management Expertise

Job Overview

We are thrilled to present a contract-to-hire position for a detail-oriented and proactive Administrative Assistant, based remotely with occasional in-office engagements in the scenic city of Irvine, California. This role is essential for providing comprehensive administrative support in a vibrant and dynamic hybrid workplace.

Key Responsibilities

• Calendar Management: Efficiently manage and organize calendars, schedule appointments, and handle email communications as part of your executive support duties.
• HR Administration: Support various human resources functions, including maintaining employee records and assisting with payroll operations.
• Office Administration: Supervise office management responsibilities, encompassing bookkeeping and general office operations.
• Technology Utilization: Leverage different technology platforms, such as CRM and database systems, to oversee documentation and enhance workflow efficiency.
• Customer Service: Deliver exemplary customer service by responding to inbound calls, managing email inquiries, and addressing customer concerns promptly.
• Data Entry: Perform accurate data entry and maintain meticulous customer credit records.
• Software Proficiency: Employ Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) alongside software like QuickBooks and Salesforce for various administrative tasks.
  
  

Required Skills

• Proficient in Microsoft Office Suite, particularly Excel, Outlook, PowerPoint, and Word.
• Familiarity with QuickBooks and Salesforce is advantageous.
• Strong customer service abilities with experience in handling calls and emails.
• Demonstrated proficiency in data entry and maintaining effective email correspondence.
• Capability to efficiently schedule appointments and manage multiple calendars.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks concurrently and prioritize effectively.
  
  

Qualifications

• A minimum of 2 years' experience in an administrative capacity or a similar role.
• High school diploma or equivalent is required; further education or relevant certifications are preferred.
  
  

Career Growth Opportunities

This position offers significant potential for professional development, allowing individuals to enhance their administrative skills and gain valuable exposure to human resources and office management, paving the way for future career advancements within the organization.

At our esteemed company, we are committed to fostering a professional environment that promotes collaboration, learning, and growth. Join us and become an integral part of a team dedicated to excellence in service and support.

Employment Type: Full-Time