Remote Administrative Assistant for Talent Acquisition and Security

Job Overview

We are seeking a meticulous and proactive Administrative Assistant to join our Talent Acquisition and Security teams in a remote capacity. In this critical role, you will play an essential part in ensuring our corporate processes run seamlessly, thereby contributing significantly to our organization’s success. This position is an exceptional opportunity for personal and professional growth within a supportive environment that champions development and engagement.

Key Responsibilities

• Manage and coordinate multiple schedules, calendars, and shared email accounts, leveraging various Microsoft systems to facilitate team support.
• Arrange meetings and interviews while maintaining effective communication with all corporate team members and management.
• Provide fundamental technical assistance for corporate systems in collaboration with the IT department.
• Monitor and address Help Desk tickets related to the Recruiting and Security teams.
• Develop and input data for job descriptions, requisitions, and workflows within the Applicant Tracking System (ATS).
• Assist with administrative tasks across Talent Acquisition and Security platforms.
• Compile and generate reports on a weekly, monthly, quarterly, and annual basis for managers and directors.
• Document meeting minutes and prepare written summaries as necessary.
• Address and resolve administrative inquiries and concerns.
• Assist in the preparation of agendas and schedules for meetings.
• Undertake customary administrative functions, including ad-hoc project support.
• Help organize and plan employee appreciation initiatives.
• Maintain and organize document repositories as requested.
• Perform additional administrative tasks as assigned.
  
  

Qualifications

• A minimum of three years of experience in administrative support or office management.
• Proven ability to effectively interact with all levels of management.
• Excellent written and verbal communication skills.
• A high school diploma is required.
• Strong attention to detail paired with exceptional organizational skills.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel platforms.
• Demonstrated ability to manage confidential information discreetly.
• A proactive mindset with a willingness to adapt to shifting priorities.
• Availability to work core hours from Monday to Friday, 9 AM to 5 PM EST.
• U.S. citizenship and capability to work EST hours.
  
  

Preferred Skills

• A bachelor's degree is preferred but not mandatory.
• Advanced knowledge of Microsoft Office Suite, especially Excel and PowerPoint.
• Experience in supporting government contracting companies or clientele.
• Basic IT support experience, including troubleshooting common technical issues, is advantageous.
• Familiarity with recruitment processes or hiring teams.
• Knowledge of suitability or clearance processes.
  
  

Clearance Requirements

• Must be eligible to obtain and maintain a Public Trust clearance.
  
  

Company Culture And Values

We pride ourselves on an inclusive workplace culture where every employee is treated with dignity and respect. Our environment promotes collaboration, innovation, and excellence, complemented by regular employee appreciation events and community service opportunities.

Career Growth Opportunities

This role offers considerable potential for personal and professional advancement, allowing you to engage in diverse administrative functions and directly contribute to our organization’s progress.

Compensation And Benefits

As a valued member of our team, you will enjoy a robust benefits package that includes:

• Generous Paid Time Off.
• Medical, Dental, and Vision Insurance.
• Identity Theft Protection and Legal Resources Coverage.
• 401(k) plan with company matching and no vesting period.
• Health benefits with no premium for select plans.
• Education reimbursement for certifications, degrees, or professional development initiatives.
• A dynamic culture that integrates enjoyment into the workday through employee appreciation events, social gatherings, and community engagement opportunities.
  
  

Employment Type: Full-Time