Executive Assistant, Corporate Engagement

Empower the team leading the good food charge across the private sector

The Good Food Institute (GFI) is a nonprofit think tank working to make the global food system better for the planet, people, and animals. Alongside scientists, businesses, and policymakers, GFI’s teams focus on making plant-based, fermentation-enabled, and cultivated meat delicious, affordable, and accessible. Powered by philanthropy, GFI is an international network of organizations advancing alternative proteins as an essential solution needed to meet the world’s climate, global health, food security, and biodiversity goals.

How You Will Make a Difference 

In this role, you will have the opportunity to force-multiply the efforts of the Corporate Engagement (CE) team by providing administrative support to the Corporate Engagement Leadership Team and supporting the broader team by organizing and executing key departmental functions. As a member of the Corporate Engagement’s Project Management/Operations subteam, the Executive Assistant, Corporate Engagement will be responsible for:

• Supporting members of the Corporate Engagement Leadership Team by providing administrative support, including helping to schedule external meetings, organizing travel logistics, developing event itineraries, and responding to emails as requested.
• Scheduling and organizing internal team meetings, supporting facilitation, and taking notes. 
• Serving as the team’s Salesforce power user, including updating Salesforce with meeting notes and other oral and written communications, merging duplicate entries, creating reports, troubleshooting issues, and ensuring key fields are filled out for priority contacts. 
• Coordinating weekly, monthly, and annual reporting for the department, including building and running reports from Salesforce and donor impact reporting. 
• Managing all general inquiries to the department, including facilitating the audience intake process, researching companies to determine the appropriate level of support for the team to provide, and directing inbound engagement requests.
• Contributing to the development of presentations, including editing, formatting, and slide creation.
• Maintaining and updating the department calendar to ensure the team has the latest information.
• Supporting the team retreat and offsite meeting planning and execution.
• Providing administrative and accounting support, including completion of expense reports, etc.
• Supporting departmental hiring by pre-screening applications.
• Maintaining the departmental Google drive and conducting periodic cleanups and content reorganization.
• Identifying opportunities for process/system improvement, and actively contributing to the smooth functioning of the CE team.
• Performing other duties as assigned.

Who We’re Looking For 

An ideal candidate for the Executive Assistant, Corporate Engagement position will have experience that reflects the following:

• A minimum of four years’ administrative assistant work experience, with experience directly supporting team leaders strongly preferred
• Excellent written and verbal communication skills. 
• Demonstrated strong judgment. 
• Strong attention to detail and a high degree of organization and efficiency. 
• Self-motivated with the ability to work well independently, remain calm under pressure, manage multiple projects simultaneously, and meet deadlines. 
• A friendly, positive, client/customer service-oriented, can-do attitude. 
• Proficiency in Google Workspace, MS Word, PowerPoint, and MS Excel. 
• A Salesforce power user with expert-level experience using the platform, including creating reports and dashboards, data management, cleaning up contacts, and providing user support.
• Experience with Asana or similar project management tools.
• Ability and enthusiasm to learn software and systems.
• A commitment to diversity, equity, and inclusion and to building an inclusive workplace where everyone feels like they belong.
• Comfort working remotely and in a rapidly growing and evolving organization.
• Strong support for GFI’s philosophy and mission; demonstrated interest in plant-based & other alt proteins, public health, environmentalism, climate change, animal protection, or hunger relief.
• A commitment to GFI’s values: believe change is possible, do the most good we can, share knowledge freely, act on evidence, and invite everyone to the table.

We want the best people and we don’t want biases holding us back. We use a third-party anonymizing tool to redact personal information from submitted applications — including name, location, contact details, and several other factors — to reduce bias and increase fairness in our process. We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Since we value a diverse workplace, we prioritize an inclusive climate absent of discrimination and harassment during the application process and after you join the team. 

Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about GFI’s mission and think you have what it takes to be successful in this role even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application. 

The Fine Print

• Terms of employment: Full-time, exempt
• Reports to: Aimee Pelletier, Corporate Engagement Project Manager
• Location: Remote; United States 
• Travel: Up to two weeks per year for organization retreats (reasonable accommodations for and exemptions from organization retreats considered on a case-by-case basis).
• Benefits: Working from home, full medical coverage, optional dental and vision packages, a 401(k) plan with employer match, flexible holiday and vacation plans, lifestyle spending account, opportunity for advancement, respectful managers, and supportive colleagues. More information here: https://tinyurl.com/GFIBenefits. 
• This is a U.S.-based position: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work for any employer in the United States and to complete the required employment eligibility verification form upon hire. At this time, GFI's policy is not to sponsor or take over sponsorship of employment visas.
• Salary: $65,867.15

Important Dates

Application deadline: November 13, 2024

Anticipated start date: December 30, 2024

Application Instructions

GFI uses an anonymized hiring system that redacts key identifying personal information from all applications. We use this tool as part of a wider effort to reduce bias in our hiring process. Following these instructions will help to ensure your application is not delayed by a failed redaction. 

• Where possible, limit the creative formatting of your documents. If the name on your resume is an inserted image file or is styled with large spaces between each letter, for example, the redaction is likely to fail. Colors and designs are OK, but wherever possible, the text itself should just be regular text. 
• Please use consistent names. It helps to ensure that the name you use in your resume and cover letter is the same as the name you type into the application below. For example, if your name is Jennifer, please sign your cover letter as “Jennifer” rather than “Jenny.” 
• Submit PDF or .docx files only. Other file formats, like .txt, are likely to fail redaction. 
• Please do not include personal identifying information in your responses to the application questions. Referencing past education, work experience, and mission-alignment is OK. 
• Please do not contact the role’s supervisor or any potential member of the hiring team. If you have questions, please email careers@gfi.org. 

Thank you for helping us to ensure that the redaction process works smoothly and to review your application as quickly as possible!