Events Meeting Planner - Stamford, CT

Description

Events Meeting Planner - Stamford, CT

Wanted: dynamic and creative individuals ready to connect with a like-minded team. You’ll enjoy all the autonomy you need to help our clients make their digital infrastructure faster and more effective. Free reign for free spirits doesn’t mean you’ve got to go it alone. Over 1400 teammates from around the globe are eager to help you out when things get down to wire. Their expertise will put you on the winning path and keep you there. So get ready to kickstart your career with a team that’s connected – connected by freedom.

Position Overview

Under the direction of Global Leader, ISG Events, be responsible for operational execution of approximately 8-10 annual events. 

Responsibilities

• Work closely with the Program Managers to define event needs
• Research facilities and providers, including hotels, audio visual and ground transportation companies as requested. Draft and distribute RFPs as needed. Make recommendations based on needs and budget
• Select appropriate vendors for each event and negotiate contracts for hotels, ground transportation, destination management companies, audio visual and other providers as required
• Build and maintain good working relationships with meeting suppliers
• Arrange for temporary personnel at events when necessary and instruct them as to their duties and supervise their performance
• Monitor event budgets, updating forecasts as final estimates are received
• Execution of final onsite logistics including: menu selection, detailed meeting specifications, accommodations for staff and speakers, audio visual equipment, signage, overseeing registration material preparation, on-site management, auditing and reconciling invoices, payment of provider bills
• Prepare final expense budget for each assigned project as it relates to expenses incurred on site
• Verify the accuracy of all meeting-related invoices and forward for review. Responsible for monthly accruals and re-accruals for each assigned project
• Assist Global Leader, in the preparation of events budgets for the new fiscal year budget as it relates to expenses for all pertinent site costs
• Participate in post-event evaluation and follow-up on identified improvement needs
• Report regularly to Global Leader, ISG Events on program status, developments and opportunities

Required Skillsets

• This position is located in Stamford, CT and required to report to the Stamford office daily
• Willingness and ability to travel
• 3-5 years meeting planning or hotel experience
• Proficient in Word, Excel and PowerPoint
• Comfortable dealing with senior level executives
• Keeps abreast of new industry trends
• Flexible, creative and a problem solver
• Exceptional organizational skills and attention to detail
• Strong ability to negotiate contract terms/conditions
• Advanced multi-tasking abilities. Ability to work on multiple projects in varying stages of development in the same time frame and with minimal supervision
• Superior prioritizing and time management skills, and the ability to meet deadlines consistently
• Self-starter with high motivation and initiative, and excellent problem-solving skills

Education

• Bachelor's Degree

At ISG, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our communities. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. ISG is proud to be an equal opportunity workplace and we are committed to creating an inclusive environment for all employees. The more diverse and inclusive we are, the better our work will be.

The duties and responsibilities described in this job description may not be a comprehensive list. Additional tasks may be assigned to the employee from time to time and/or the scope of the job may change as necessitated by business demands.

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