Remote Part-time Company Secretarial Coordinator

This is a remote position.

• Complete less complex Companies House filings and documentation such as changes in directors, changes in addresses, allotting shares, and preparing straightforward Board resolutions using their existing templates (more complex work will be done by the Consultant Company Secretary and Company Director)
  
• Liaise with accountants on the team in respect of company secretarial filings to be made for their clients
  
• Manage multiple email boxes daily and respond to client queries as work as instructed by clients
  
• Monitor all incoming company secretarial work to ensure the work has been allocated to the right individual in the team for completion, that the work is being progressed by the relevant individual, save down documents and coordinate signatures and assist in managing client expectations around work delivery
  
• Arrange for postage of original documents and signatures where required with the Admin Team based in London
  
• Support the Admin Team with the onboarding of clients for company secretarial work including assisting with the issuance of engagement letters carrying out client verification and identity checks and conducting AML checks under UK law
  
• Ensuring all clients go through all client verification and identity checks on new software which is being implemented and liaising with clients throughout this process to obtain their proof of identity, proof of identity and any other information which is required
  
• Assist the Admin Team with getting new quotes out to prospective clients
  
• Pro-actively follow up and respond to client enquiries
  
• Support the Admin Team with ad-hoc work as required
  
• Ensure all work follows their standard workflow process and that their practice management software is always up to date for the current stage of completion of any company secretarial client work
  
• Assist in answering the virtual office phone
  
• Managing statutory registers
  
• Changes in Directors
  
• Allotment of shares Restructuring of shares
  
• Changes in addresses
  
• Filing of annual Confirmation Statements
  
• Preparing Board resolutions
  
• Attendance at virtual Board meetings to take minutes
  
• Incorporating companies
  

Requirements

• First-language English speaker with a good command of the written and spoken English language
  
• Ability to communicate professionally with clients at all levels of seniority
  
• A strong understanding of company shares, share premium and share capital, how a Board of Directors operates and the need for good documentation
  
• Appreciation of the functions of a firm of accountants
  
• Understand the importance of creating a good impression with clients
  
• Organised and pro-active
  
• Computer literate and familiar with Outlook, Word, Excel, and PowerPoint and easily adaptable to learning new software
  
• Ability to multi-task and juggle multiple activities at the same time and work under pressure
  
• Previous experience in an accounting firm, law firm or company secretarial department
  
• A friendly, helpful team player with a can-do attitude who takes ownership of tasks and demonstrates the ability to autonomously progress these through to resolution without close supervision
  

Benefits