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Executive Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

4-5 years of relevant experience, Experience with U.S. clients required, Proven email management skills, Strong travel arrangement expertise, Exceptional organizational and communication skills.

Key responsabilities:

Manage executive's email inbox and respond professionally
Organize calendar, schedule meetings, and avoid conflicts
Arrange and book travel accommodations and itineraries
Update and maintain customer relationship management (CRM) system
Provide general administrative support and assist in project management

MultiplyMii

201 - 500 Employees

See more MultiplyMii offers

Job description

What Are We Looking For

MultiplyMii is in search of an Executive Assistant who will be working with our client based in the US. Our client is a Lawn care company that specializes in chemical treatments and pest control services. In this role, you will be responsible for efficiently managing calendars, coordinating meetings, preparing reports, research, and maintaining records and databases.

Beyond your experience, we are also looking for someone who is professional and possesses impeccable English language communication skills in both written and verbal.

This role is 100% work from home.

Email Management

In this role, you will:

Efficiently manage the executive's email inbox by sorting, prioritizing, and responding to emails.
Draft and send emails on behalf of the executive, ensuring clear and professional communication.

Calendar Management

Maintain and organize the executive's calendar, scheduling meetings, appointments, and events.
Coordinate with internal and external stakeholders to avoid conflicts and ensure efficient time management.

Travel Arrangements

Arrange and book travel accommodations, including flights, hotels, and transportation.
Prepare detailed itineraries and ensure all travel plans align with the executive’s schedule.

Excellent Communication Skills

Exhibit excellent verbal and written communication skills, capable of handling calls and correspondence on behalf of the executive.
Draft professional documents, emails, and reports with attention to detail and clarity.

CRM Updating

Regularly update and maintain customer relationship management (CRM) system to ensure accurate and up-to-date information.
Input and track customer interactions, sales activities, and follow-up tasks.
Generate CRM reports and analyze data to support decision-making and strategy development.

Data Entry

Accurately enter and update information in databases and spreadsheets

Ad Hoc Support

Provide general administrative assistance as requested.
Support with social media activities - posting and engagement
Assist in the development of Standard Operating Procedures (SOPs)
Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
Perform candidate pre-screening and interviews, and coordinate interview scheduling with hiring managers.

About You

Core qualifications:

4-5 years of relevant experience.
Experience working with U.S. clients is required.
Proven ability to manage and organize email correspondence efficiently.
Strong expertise in handling travel arrangements, including flights, accommodations, and detailed itinerary planning.
Proficient in managing calendars for multiple executives.
Exceptional organizational and communication skills, with a track record of effective coordination between executives, clients, and stakeholders.

Technical Requirements (Device)

Laptop/Computer (at least 8GB RAM)
Headset (preferable noise canceling microphone)
Fast/Stable Internet Connection (At least 10 mbps)

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Executive Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.