Are you seeking a fully remote executive assistant position? Do you have a passion for organization and love building better systems to help businesses succeed? We’re in search of an Executive Assistant with a high business acumen to work at the helm of our office operations supporting our executive team with high-quality standards. We encourage applicants who are inspired by new opportunities, motivated by challenges, and ready to get started. Apply now!
FLSA: Contract | Exempt | Hourly
Responsibilities:
- Provides high-level administrative support and assistance to CEO and/or other assigned leadership staff.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives; handles a wide variety of reports, vendor management, managing business credentials/licensure, etc.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
Qualifications:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education Requirements:
- High school diploma required; Bachelor's degree in Business Administration or related field preferred.
- Four or more years of related experience required.
Exceptional candidates will have an impressive ability to establish connections with our clients and potential clients, find out where they need support, and let them know you are there for them, and doing whatever it takes to provide the service they are requesting. (You also know how to distinguish the needs of our clients and be able to direct them accordingly.)
Above all – you must LOVE these things and have references confirming that you thrive in this type of role.
Why You Should Join Dalal & Mehta:
- Competitive compensation
- Remote work and Flexible Work/Life Balance
- Diverse and Inclusive Culture
- Collaborative environment
- Paid Time Off
Compensation: The base pay for this role is commensurate with experience/education.
Work Conditions: This position will perform duties under normal office working conditions, including the prolonged use of a computer, and office equipment, and working in close proximity to others. Essential physical requirements may include standing, walking, stooping, typing, and lifting up to 25 lbs.
Disclaimer: Dalal and Mehta is an equal employment opportunity employer committed to hiring and retaining a diverse workforce. Compensation is commensurate with experience. Applicants receive fair and impartial consideration without regard to race, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact HR.
Acceptable Background and References Required. Equal Opportunity/ DFWP
We are an Immigration Law Firm based in New Jersey. We are committed to providing reliable service to fellow immigrants and securing their citizenship in the United States without the fear of deportation, without fear of their abusive partners/family members because we are all together - Hum Sath Hai (We are together), our magic statement.
