Administrative Coordinator

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

Type of Position:

Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

Department's Website:

Summary of Job Duties:

Qualifications:

Minimum Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support  OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.

Knowledge, Skills, & Abilities:

• Proficient with Microsoft Office software including Outlook, Word, and Excel.
• Experience in student coordination or administrative support, managing projects, goals, and other assignments.
• Outstanding organizational, analytical, and communication skills.
• Multitask duties and responsibilities without close supervision, initiate activities to advance the work of the office, and prioritize work to maximize time and effectiveness.
• Interact positively with faculty, students, alumni, and external constituents.
• Committed to working in a multicultural, multi-racial environment with persons of diverse backgrounds and working styles.
• Discreet and able to deal with confidential information.

Additional Information:

Key Responsibilities:

• AHEC Scholars – Promote, recruit and provide guidance for professional students into the AHEC Scholars program, assist with applications and forms for financial payment, advise scholars on the completion of required hours and activities, and document, evaluate, and report activities to meet central and federal expectations.
• Advising/Support - Serve as advisor, coach, mentor and ongoing support and resource to students at all stages of the educational pipeline to strengthen and improve their writing and interview skills, MCAT prep, resumes and personal statements for professional school applications along with helping connect and facilitate students with mentors, volunteer service hours and shadowing opportunities.
• Programs/Events - Work with other Recruitment Specialists to develop, coordinate, and implement a comprehensive, proactive student recruitment and marketing plan that will successfully recruit and retain qualified Arkansas students across the state for both in-person and virtual options such as MASH/CHAMPS camps, A Day in the Life, MD Mentors, UAMS Day events, and other related programs.
• Represent or Promote – UAMS and Health Careers at area high schools and collegesto encourage students to pursue a career in health care through fairs, presentations, and community events in collaboration with UAMS Colleges, Regional Campuses and Division of Diversity, Equity & Inclusion.
• Collect data and enter into Regional Campuses IT Savvy database to record and track all data points on students participating in UAMS programs at key points along the pipeline.
• Prepare quarterly and annual progress reports, and other reports as required, as well as set quarterly goals.
• Responsible for communication between UAMS college curriculum committees, working to ensure alignment with HRSA core topics to improve program efficacy.
• Acts as central coordinator for the expansion of NAO AHEC Scholars across disciplines, building internal/external relationships to accomplish program goals.
• Working with central staff to meet the ongoing goals and objectives of current and future grant initiatives, as well as regional center needs, there may be other duties as assigned at any time related to key partnerships, marketing, residency interviews, clinical needs, and community relations, among others.

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: