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Executive Assistant (Law/Paralegal )

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

2+ years of experience as an executive assistant, Experience in the Legal Industry preferable, Excellent written and verbal communication skills, CRM expertise and tech-savvy, Ability to maintain strict confidentiality.

Key responsabilities:

Develop and implement SOPs for efficiency
Manage email inbox, folders, and templates
Engage in social media and manage interactions
Perform accurate data entry and record keeping
Assist with CRM task management and client surveys

Assistantly Startup https://www.assistantly.com/

51 - 200 Employees

See more Assistantly offers

Job description

Why Assistantly:

At Assistantly, we are dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you join our team, you gain access to diverse roles tailored to your unique skills and aspirations. Enjoy the flexibility of remote work, competitive pay, and a supportive environment designed for your personal and professional growth.

Unicorn Role Overview:

Our client is a pioneering leader in the estate planning and business law sectors, integrating technology to deliver efficient and personalized legal services. With extensive experience in the legal, government, and private sectors, they offer practical legal strategies tailored to the unique needs of each client. If you’re passionate about the law and enjoy administrative work, you’ll thrive as a Virtual Executive Assistant with our client’s firm.

As a Virtual Executive Assistant, you’ll manage various administrative and organizational tasks that will streamline operations and contribute to business development initiatives. You’ll work closely with the firm’s owner to ensure smooth day-to-day operations while having the opportunity to grow within the firm.

What You’ll Do:

System & SOP Creation: Develop and implement systems and Standard Operating Procedures (SOPs) to enhance efficiency.
Email Management: Manage the email inbox backlog by creating folders, filters, and templates, utilizing Hubspot for optimized email organization.
Social Media Engagement: Engage in social media networking, respond to messages, and manage online interactions.
Data Entry: Perform data entry tasks as required to keep records accurate and up-to-date.
CRM & Task Management: Assist with Lawmatix CRM and task management, ensuring effective client and case tracking.
Client Surveys: Establish and manage client surveys to gather feedback and enhance service quality.
Referral Partner Support: Build and maintain strong relationships with referral partners, assisting with communication and follow-ups.

Only resumes submitted in English will be considered.

Requirements

Proactivity: A proactive attitude with the ability to take initiative and stay ahead of tasks.
2+ years of experience as an executive assistant, preferably in the Legal Industry

Organizational Skills: Obsessively organized with meticulous attention to detail.
Adaptability: Flexibility and adaptability to handle changing plans and evolving priorities.
Communication Skills: A positive mindset with excellent written and verbal communication skills.
CRM Expertise.
Tech-Savvy: A fast learner who can quickly grasp new concepts and technologies.
Confidentiality: Discreet and capable of maintaining strict confidentiality in legal matters.
Bonus Points: Legal experience, especially in estate planning or business law, is a plus.