Sr. IT Software Asset Manager (REMOTE)

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VUMC IT Asset Management

Job Summary:

The Senior IT Software Asset Manager will be responsible for overseeing the management and optimization of the company’s software assets. This role involves ensuring compliance with software licensing agreements, managing software inventory, and implementing best practices for software asset management (SAM). The ideal candidate will have a strong background in software asset management, excellent analytical skills, and the ability to work collaboratively with various departments.Responsible for overseeing the management of Enterprise IT Assets, both hardware and software. Key functions include handling audit data requests, developing centralized IT Asset Management processes and procedures, managing daily operations, maintenance, and reporting for the hardware Lifecyle and, software license compliance and optimization. Developing procedures to track and maintain hardware performance, manage hardware warranties, and ensure timely device upgrades. Functions as a project lead, coach, and mentor to other employees, ensuring the organization’s IT hardware and software assets are compliant and cost-effective.

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KEY RESPONSIBILITIES

Software Asset Analyst

• Maintain an accurate inventory of all software assets, including licenses, versions, and installations.
• Ensure compliance with software licensing agreements.
• Collaborate with IT, procurement, and legal teams to optimize software usage and reduce costs.
• Conduct regular audits to identify and mitigate risks related to software compliance.
• Provide training and support to staff on software asset management best practices.
• Stay up to date with industry trends and changes in software licensing.
• Proven expertise in utilizing Flexera for software asset management.
• In-depth knowledge of software licensing and compliance.
• Extensive experience in automating software license entitlements within the Flexera platform.
• Comprehensive understanding of cloud licensing rules, including VMware, IBM, and Oracle.
• Proficiency in license optimization and cost reduction strategies.

• Required:

• 5+ years Flexera Platform Experience

• Qualifications:

• Bachelor’s degree in information technology, Business Administration, or a related field.
• Minimum of 5 years of experience in software asset management or a related role.
• Strong knowledge of software licensing agreements and compliance requirements.
• Proficiency in software asset management tools (Flexera/ServiceNow) and systems.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Relevant certifications (e.g., CSAM, ITIL) are a plus.

TECHNICAL CAPABILITIES

• PLANNING AND ORGANIZING (Novice): Demonstrates ability to anticipate resource needs, identify discrete tasks, set priorities, define dependencies, schedule activities, meet deadlines, and organize work within areas of direct responsibility. Achieves results within budget. Identifies relevant stakeholders and gains their commitment. Competently handles multiple assignments simultaneously. Reshapes project during life-cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units. Accepts changes to assignments with minimal disruption and loss of productivity. Uses available time efficiently.
• RESOURCE MANAGEMENT (Intermediate): Sets priorities and balances project and assignment workload effectively and efficiently. Staffed a project team composed of people whose abilities are established. Demonstrates resourcefulness and creativity in accomplishing objectives with limited resources, budgets and/or time. Has developed needed skills on the project team when no other resources where available. Proficient in use of staffing tools and procedures such as job posting, career development, etc.
• MANAGING CHANGE (Intermediate): Capable of successfully delivering products and services without loss of productivity while accepting significant changes in environment, workload and re-structuring. Sets the example, provides leadership, coaches peers and team members, and generally raises the level of performance of others during reorganizations and other changes which can have the potential to disrupt productivity and cause the degeneration of morale. Handles ambiguity and uncertainty with self-confidence and maturity. Has successfully prepared and implemented a plan for changes in behavior and competency for self and others, demonstrating a determination for personal and professional advancement.
• QUALITY MANAGEMENT (Novice Has provided continuous analysis and evaluation of assignment work processes, constantly striving for improvement in the way tasks and activities are accomplished by questioning their value to the process and contributing creative solutions. Has participated in the process of establishing, communicating, and monitoring standards for quality and excellence. Demonstrates the ability to actually work on and improve a current business process, product or service.):
• PROJECT PLANNING (Intermediate): Demonstrates ability to forecast complex resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for one or more large projects. Plans for and anticipates events outside of immediate responsibility. Anticipates problems and obstacles before they arise. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.
• COMMUNICATION (Advanced): Provides clear, concise information to others in verbal, written, electronic and other formats for public and organizational use.  Demonstrates persuasion and diplomacy skills with executive leaders. Established ability to relate highly complex ideas and concepts in simple, straightforward fashion. Develops project communications for the organization.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled