Remote Administrative Assistant | WFH

Job Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to provide essential support to our Talent Acquisition and Security teams. This integral position is designed to facilitate the smooth functioning of our corporate operations, enabling a significant contribution to our organization. Our company fosters a dynamic and supportive environment that encourages personal and professional growth, making it an ideal setting for individuals eager to make a difference within a prominent government contracting firm.

Key Responsibilities

• Manage and coordinate multiple schedules, calendars, and shared emails while effectively utilizing various Microsoft systems to assist team members.
• Organize meetings, interviews, and liaise with all corporate team members and management regarding service delivery.
• Provide basic technical support for corporate systems with guidance from the IT department.
• Monitor and address Help Desk tickets relevant to the Recruiting and Security teams.
• Construct and input data for job descriptions, requisitions, and workflows within the Applicant Tracking System (ATS).
• Assist with various administrative tasks related to other Talent Acquisition and Security platforms.
• Produce reports on a weekly, monthly, quarterly, and annual basis for managers and directors.
• Document meeting minutes and prepare written summaries of discussions as needed.
• Address and resolve administrative inquiries.
• Prepare agendas and schedules for meetings.
• Undertake customary administrative duties, including support for ad-hoc projects.
• Assist in planning and organizing employee appreciation activities.
• Maintain document repositories and organization as requested.
• Carry out other assigned administrative tasks.
  
  

Required Skills

• A minimum of 3 years’ experience in administrative support or office management.
• Proven ability to engage effectively with all levels of management.
• Excellent written and verbal communication skills.
• Strong attention to detail coupled with exceptional organizational capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel platforms.
• Ability to handle confidential information with discretion.
• Proactive mindset and adaptability to changing priorities.
• Availability to work core hours from Monday to Friday, 9 AM to 5 PM EST.
• Must be a U.S. citizen and able to work EST hours.
  
  

Qualifications

• A high school diploma is required, while a bachelor’s degree is preferred.
• Advanced training in Microsoft Office Suite, particularly Excel and PowerPoint, is advantageous.
• Experience in supporting government contracting companies or clients is preferred.
• Basic IT support experience, including troubleshooting common technical issues, is a plus.
• Familiarity with recruiting teams or hiring processes is beneficial.
• Knowledge of suitability or clearance processes is an advantage.
  
  

Career Growth Opportunities

This role offers the potential for career advancement through professional development opportunities, allowing you to enhance your skills and knowledge within a dynamic environment.

Company Culture And Values

We prioritize a collaborative culture that values innovation and excellence. Our commitment to fostering an inclusive workplace ensures that every employee is treated with dignity, respect, and fairness.

Compensation And Benefits

Joining our team comes with competitive benefits including:

• Generous Paid Time Off.
• Medical, Dental, and Vision Insurance.
• Identity Theft Protection and Legal Resources Coverage.
• 401(k) plan with company matching and no vesting period.
• Health benefits with $0 premium for select plans.
• Education reimbursement for certifications, degrees, or professional development.
• A vibrant culture that incorporates enjoyment into the workday, including employee appreciation events and community service opportunities.
  
  

We are dedicated to providing reasonable accommodations to enable qualified individuals with disabilities to successfully perform essential functions.

Employment Type: Full-Time