Office Assistant

Job Purpose

The Office Assistant will provide timely and efficient clerical support to the PB Accounts Receivable staff and management.

Duties and Responsibilities

• Receive daily mail coming into the office and sort by team/function
• Photocopy, scan and/or upload documents into EMR systems and/or department team(s)
• Distributing documents, faxes, scans and correspondence to department team(s)
• Completing Medical and Billing Record Requests
• Maintaining filing systems
• Meets and maintains quality standards established in departmental policies.
• Adheres to the policies and procedures established for the client/team. 
• Perform special projects and other duties as needed. Assists with special projects by utilizing excel spreadsheets, and the ability to communicate results. 
• Act cooperatively with coworkers, management and clients while also maintaining a professional attitude 
• All other duties as directed by management
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

Qualifications

• High school diploma or equivalent required
• Previous experience in Hospital/Facility or Physician billing preferred
• Experience with EMR, EClinical Works or EPIC PB preferred
• Proficiency in MS Office applications such as Word, Excel, Power Point and Outlook
• Proficient in use of email and internet
• Accurate keyboard skills
• Knowledge of office management systems and procedures
• Knowledge of administrative procedures
• Ability to work well individually and in a team environment
• Strong communication skills/oral and written 
• Strong organizational skills, with a strong attention to detail

Working Conditions

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.