Remote Talent Operations Coordinator | WFH

Job Overview

We are seeking a dedicated Talent Operations Coordinator to join our vibrant team of event professionals at a premier pop-culture event production company. This fully remote position plays a crucial role in orchestrating celebrity appearances at various events throughout North America, providing an exciting opportunity to work within the entertainment industry.

Key Responsibilities

• Act as the primary liaison for talent agents.
• Collect and oversee travel arrangements for 15-100 guests per event, while negotiating flight options and adhering to budgetary guidelines.
• Compile guest operational requirements, including onsite support needs, ADA considerations, and dietary restrictions.
• Coordinate all travel bookings in collaboration with our travel agency partner.
• Develop and manage reimbursement processes and hotel room blocks, ensuring optimal promotional rates and complimentary amenities.
• Maintain accurate tracking of flight and hotel details using our event management software.
• Create detailed travel and event itineraries for each guest.
• Collaborate with the Transportation Manager to meet ground transportation needs.
• Communicate any changes or non-contracted requests to the Talent Operations Manager.
• Prepare badge lists and welcome packages for talent agencies.
• Ensure the successful execution of all guest operational requirements on-site.
• Attend up to 11 events annually, providing on-site support to guests and travelers.
• Assist the lead Talent Operations Coordinator at other shows as needed.
• Resolve any last-minute travel issues in coordination with our travel agency partner.
  
  

Required Skills

• A collaborative team player with a passion for multitasking.
• Strong enthusiasm for pop culture paired with a keen attention to detail.
• Proficient in Microsoft Office applications.
• Experience in travel agency operations and hotel room block management is advantageous.
• Valid passport and willingness to travel across North America.
  
  

Qualifications

• Previous experience in event coordination is highly desirable.
• Must be available for evening and weekend work during event dates.
  
  

Career Growth Opportunities

Join our organization where you can explore career advancement through targeted training, mentoring, and access to learning resources. We are dedicated to supporting your professional development and providing avenues to engage in charitable volunteer work with matching funds.

Company Culture And Values

We pride ourselves on a supportive and inclusive work environment that champions diversity and fosters collaboration. Our culture includes various social events, days dedicated to charity, and active initiatives for diversity and inclusion.

Compensation And Benefits

The salary range for this position is \(40,000 - \)50,000, commensurate with experience.

Additional Benefits Include

• 15 days of paid time off (PTO), increasing with tenure, along with national holidays and a birthday leave day.
• Remote work opportunities for up to four weeks a year.
• Comprehensive benefits package, including a 401k match, health, vision, and dental insurance, parental leave, and an Employee Stock Purchase Plan (ESPP).
• Wellbeing support through an Employee Assistance Program (EAP), mental health first aiders, and wellness app access.
• Recognition programs and opportunities to collaborate with international teams.
  
  

We are an Equal Opportunity Employer and strongly believe in the value of diversity. We invite all qualified candidates to apply and look forward to welcoming you to our team!

Employment Type: Full-Time