Administrative Assistant to CEO of Boutique Investment Bank

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO. Executive Assistant’s responsibilities include managing deliverable schedule, social media content (not writing but ensuring content is on schedule), client onboarding, and data entry tasks. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Role will start Part-time and move to full-time before end of year (2024). Looking to hire within the next 3-4 weeks.

Part-Time salary range $25,000-$30,000; Full-time salary range $45,000-$55,000 (plus bonus)

Responsibilities

• Manage information flow in a timely and accurate manner
• Take minutes during meetings
• Organize and maintain the office filing system
• Format information for internal and external communication – memos, emails, presentations, reports

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Required knowledge of the following tools:
• HubSpot, Slack, Trello, Loom, G-Suite/Microsoft, AdobePDF, and Zoom