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Executive Virtual Assistant at VAA Philippines

Remote:

Full Remote

Contract:

Full time

Salary:

6 - 6K yearly

Work from:

Philippines

Offer summary

Qualifications:

Proficient in Microsoft Office and Google Suite, Resourceful problem solver, Outstanding organizational skills, Fluent in English, both spoken and written, Excellent time-management abilities.

Key responsabilities:

Point of contact among stakeholders
Manage executives’ calendars and meetings
Take meeting minutes and manage travel arrangements
Track expenses and prepare reports
Maintain office supply inventory and filing system

VAA Philippines Scaleup https://vaaphilippines.com/

51 - 200 Employees

See more VAA Philippines offers

Job description

Company: VAA Philippines

Our team is hiring for: EXECUTIVE VA
Rate or Salary range per hour: $3
Work Remotely?: Yes
Work Hours and Schedule: Full time
Work Duration: Depends on your performance, preferably long term
Is the training provided?: Yes
Must be residing within the Philippines?: Yes
Must have a backup device (Desktop/Laptop)?: Yes

JOB DESCRIPTION:

- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Take minutes during meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports, etc.
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

JOB QUALIFICATIONS:

- Must be proficient in utilizing various software applications including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets
- Must have familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools
- Must be resourceful in finding solutions to problems that may arise during work
- Must have the ability to handle sensitive information with discretion and maintain confidentiality
- Must have an outstanding organizational skills
- Must be fluent in English (speaking and in writing)
- Must have good time-management skills
- Must be available for a full time job

SYSTEM REQUIREMENTS (MAIN DEVICE):

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.
RAM: 8 GB and above
Storage: 112 GB
Internet Connectivity: 20 MBPS and above (both for Download and Upload Speed)

SYSTEM REQUIREMENTS (BACKUP DEVICE):

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.
RAM: 4 GB
Storage: 112 GB
Internet Connectivity: 10 MBPS