Executive Assistant

Position Overview:

The Executive Assistant (EA) provides high-level administrative support to senior executives, helping them manage time, projects, and communications efficiently. This role demands strong organizational, communication, and multitasking skills. The EA acts as a gatekeeper, managing schedules, coordinating meetings, and handling confidential information with discretion.

Key Responsibilities:

• Calendar & Schedule Management:
• Organize and maintain the executive’s calendar, scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, ensuring timely communication and updates.
• Communication & Correspondence:
• Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Travel & Event Planning:
• Arrange complex travel itineraries, accommodations, and logistics for domestic and international trips.
• Organize executive events, conferences, and special meetings as needed.
• Project & Task Management:
• Assist in the management of special projects, ensuring deadlines and deliverables are met.
• Track priorities and projects to ensure they align with the executive's goals and business objectives.
• Administrative Support:
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle expense reports, process invoices, and manage budgets for executive-related expenses.
• Confidentiality & Discretion:
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Act as a liaison between the executive and various internal/external stakeholders.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Experience:
• Minimum 3-5 years of experience as an Executive Assistant or in a similar role supporting C-suite executives.
• Experience in managing complex schedules and multiple tasks simultaneously.
• Skills:
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with office software (Microsoft Office Suite, Google Workspace) and communication tools (Slack, Zoom, etc.).
• Ability to work independently and make sound decisions under pressure.
• Attention to detail and a proactive approach to problem-solving.
• Personal Attributes:
• High level of professionalism and discretion.
• Adaptability and flexibility in a fast-paced environment.
• Strong interpersonal skills with a collaborative, team-oriented mindset.