Maintenance Administration Officer at Team Global Express

About the role 

• Team Global Express is seeking a Maintenance Administration Officer to join our Fleet Maintenance Team on Brisbane’s Southside!
• This is a Full time, Permanent role
• Provide administrative support to our workshops across the country including raising purchase orders to vendors and maintaining compliance standards and documentation
• Receive invoices from vendors, and create purchase orders accordingly
• Interpret invoices accurately and efficiently 
• Allocating cost codes to orders 
• Work closely with Schedulers to ensure 3rd party work is booked in promptly and accurately
• Word processing and data entry, and ensuring all records are kept and well documented
• Processing of workshop labour onto work orders, and accounting for daily, weekly and monthly business deadline and data submissions
• Ensuring all major expenditure is approved before purchase
• Processing administrative tasks for 3rd party maintenance, and using our inhouse systems to capture vehicle maintenance data accurately.
• Processing of service tasks and receipting into UNIBIS systems
• Receipting of orders into Unibis system of 3rd party maintenance, inventory and other type orders
• Reporting and Investigating Safety Incidents and Near Misses as they occur

What you’ll bring  

• A high attention to detail
• Must have previous experience interpreting invoices and creating purchase orders
• Experience in the automotive, transport or heavy vehicle space is ideal (not mandatory) 
• Strong organisation skills
• The ability to prioritise tasks efficiently and effectively
• A strong attention to safety
• Data Entry Skills

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About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards

• Upskilling, training, mentoring and more to support your career development journey

• Fun and practical employee perks and discounts

• Flexible work, including work from home

• Inclusive parental leave policy that supports all parents & carers

• Peer recognition awards acknowledge when you go above and beyond.

An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.

Other things to note

• When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.

• During the recruitment process, please keep an eye on your junk emails and spam folders for updates.

• TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia.