Remote Personal Assistant Executive | WFH

Job Title: Executive Personal Assistant (Remote)

Job Overview

We are in search of an exceptional and solutions-focused Executive Personal Assistant to provide strategic support to a distinguished Executive who divides their time between San Diego and Scottsdale. This remote position presents an outstanding opportunity for you to broaden your professional skill set while making a substantial impact across diverse business domains, such as real estate, marketing, and restaurant management.

Key Responsibilities

• Project Management:
• Oversee and update project progress using tools like Asana, including tracking timelines, budgets, and essential communications.
• Regularly collaborate with business leadership to ensure the accuracy of project notes and timelines.
• Calendar & Email Management:
• Manage a multifaceted calendar, coordinating meetings, events, personal appointments, travel, and other business obligations.
• Efficiently handle email correspondence.
• Vendor Communications:
• Serve as a liaison with vendors on real estate projects (contractors, designers, brand partners, etc.) and assist with renovation initiatives as needed.
• Administrative Support:
• Collaborate with internal teams within HR, Legal, and Accounting on various administrative tasks.
• Event Planning & Travel Coordination:
• Organize events and manage complex travel schedules for the Executive and hosted guests, ensuring seamless experiences.
• House Management:
• Oversee maintenance, housekeeping, deliveries, and personal errands.
  

Required Skills

• Strong project management abilities, ideally with experience in Asana.
• Proven experience in travel booking, including international flights, accommodations, dining, and itinerary creation.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in G Suite applications (Calendar, Gmail, Docs, Sheets, etc.).
• Capability to manage multiple priorities effectively, with strong multi-tasking and follow-up skills.
• Excellent verbal and written communication skills.
• Adaptability, problem-solving skills, and the ability to work autonomously.
  
  

Qualifications

• Bachelor’s degree with prior experience as an Executive or Personal Assistant.
• Demonstrated ability to work effectively in a remote environment and availability for monthly onsite meetings.
• Willingness to travel occasionally to support domestic and international business activities (passport required).
  
  

Career Growth Opportunities

This role offers you the chance to enhance your skills and advance your career within a vibrant and expanding business landscape.

Compensation And Benefits

• Competitive salary range of \(70,000 - \)80,000 annually (commensurate with experience), plus a monthly healthcare stipend.
  
  

If you are a proactive, detail-oriented professional ready to embrace a challenging and rewarding opportunity, we encourage you to apply. Join us and become an integral part of a dynamic and evolving business portfolio.

Employment Type: Full-Time